More jobs:
Job Description & How to Apply Below
Your role as Executive Assistant
We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant to support Dialogue’s C‑Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in‑office experience for employees and guests. This role requires presence in our Montreal office 4 days a week to support both executive needs and office operations.
What you’ll be doing
Executive Support
Manage complex calendars and schedules for two C‑Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements
Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate
Prepare briefing materials, internal communications, decks, and documentation as needed
Support with expense reports, contact management, procurement, and contract routing
Coordinate executive involvement in internal meetings, company‑wide initiatives, and external engagements
Exercise sound judgment, discretion, and confidentiality at all times
Offer occasional personal assistance when required
Proactively identify opportunities to streamline administrative processes and tools
Montreal Office Support
Coordinate internal events, meetings, and in‑office activities that contribute to a vibrant team culture
Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems
Greet employees and guests, ensuring a polished and professional in‑office experience
We’d love to hear from you if you have
3+ years of direct executive support experience, ideally supporting senior leaders in a fast‑moving environment
Outstanding verbal and written communication skills in English and French
High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed
Ability to anticipate needs and take initiative with minimal direction
Strong organizational skills, attention to detail, and ability to juggle multiple priorities
Proven professionalism, discretion, and confidence handling sensitive and confidential information
Tech‑savviness:
Google Suite, conferencing systems, Zoom Rooms, procurement, etc.
A positive, service‑oriented, and collaborative attitude
Availability to work on‑site 4 days/week to support both executives and the office
At Dialogue, your well-being is our priority
Taking care of others also means taking care of our team! Depending on your role and employment status , you could have access to the following benefits:
Access to the Dialogue app and virtual mental health support for you and your family
Fully funded insurance, a health spending account, dental coverage, and fitness reimbursement
4 weeks vacation, 9 wellness days, and 1 volunteer day
Work abroad up to 4 weeks/year
Incentive plans, referral bonuses & RRSP matching
Learning via Coursera, external training budget & mentorship
Optional parental leave top‑up
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×