Executive Assistant

Location: Montreal

Dialogue is the #1 virtual care provider in Canada. By developing our Integrated Health Platform, we provide exceptional online health and wellness programs (primary care, mental health, iCBT, EAP, and wellness) to organizations that want to improve the wellness of their employees and families.

When it comes to our work, we set the bar high. Together, we’re transforming health and helping millions improve their well-being. We’re firm believers that great people don’t settle on:

Impact

Community

Growth

Feel like you can make a difference? Good news, we saved you a seat!

Come as you are. As a proud equal-opportunity employer, Dialogue is dedicated to creating a diverse and inclusive workplace for everyone. Qualified applicants will be considered regardless of citizenship, ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, disability, age, or veteran status. Applicants who require specialized accommodation are encouraged to contact  .

AI Disclosure Statement
To ensure an efficient and fair review process, we utilize artificial intelligence tools to assist in the initial screening and assessment of applicants for this role.

Dialogue only contacts candidates through official  email addresses. We never request payment, gift cards, or personal financial information at any stage of hiring, and we never extend an offer without a structured interview process. All open roles are listed exclusively at  If you receive a suspicious communication claiming to be from Dialogue, do not respond — report it to  and verify the role on our official careers page.

Your role as Executive Assistant
We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a  12  month maternity leave replacement  to support Dialogue’s C-Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in-office experience for employees and guests. This role requires presence in our Montreal office  4 days a week  to support both executive needs and office operations.

What you'll be doing
Executive Support

Manage complex calendars and schedules for two C-Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements

Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate

Prepare briefing materials, internal communications, decks, and documentation as needed

Support with expense reports, contact management, procurement, and contract routing

Coordinate executive involvement in internal meetings, company-wide initiatives, and external engagements

Exercise sound judgment, discretion, and confidentiality at all times

Offer occasional personal assistance when required

Proactively identify opportunities to streamline administrative processes and tools

Montreal Office Support

Coordinate internal events, meetings, and in-office activities that contribute to a vibrant team culture

Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems

Greet employees and guests, ensuring a polished and professional in-office experience

We'd love to hear from you if you have

3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment

Outstanding verbal and written communication skills in English and French

High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed

Ability to anticipate needs and take initiative with minimal direction

Strong organizational skills, attention to detail, and ability to juggle multiple priorities

Proven professionalism, discretion, and confidence handling…