Internship - Production And Administrative Assistant

Position: INTERNSHIP - PRODUCTION AND ADMINISTRATIVE ASSISTANT
Location: Montreal

INTERNSHIP - PRODUCTION AND ADMINISTRATIVE ASSISTANT
Would you like to contribute to the development of a growing company?

Indie Montréal is an à-la-carte services company serving businesses, nonprofit organizations), and artists, based in Quebec and established since 2007.

We're a small, passionate team, and this position will be a collaborative effort, overseen by an experienced team rooted in the Quebec cultural community.

Dates:
March 30 to September 30, 2026 (Spring/Summer session)

Duration:
5 to 6 months minimum

Hours:

Internship at 25 hours per week

Responsibilities:

>> Booking(70%)

Monitor inbox reception and respond to confirmations of emails sent to the dedicated accounting address

Sort invoices and file them in our archives (Synology/SharePoint)

Scan paper invoices and receipts, and insert them into our accounting system

Compile received cheques

Digitize documents and maintain both digital and paper versions

Enter invoice data (between companies and clients)

Validate each employee’s and intern’s timesheets

Assist with month-end bank reconciliation in collaboration with the Accountant

Assist with month-end credit card reconciliation

Track accounts receivable on a monthly basis

Monitor contract signatures in the various streams with the General Director

Compile information for production advances

Update show offers and calls for artist showcases

Profile required:

Ongoing training and/or professional experience in administration, management;

Good knowledge of Microsoft Office (Word, Excel) and Teams, an asset ;

Autonomous, rigorous, detail-oriented and organized;

Welcoming, friendly and sociable person;

A special interest in music, arts and culture;

Comfortable working under pressure with tight deadlines.

Indie Montréal offers a work environment where respect, diversity, equity and inclusion are core values. Together with its employees, the company is taking concrete steps to increase diversity within its work teams. Thank you for helping to diversify and enrich Quebec's music industry.

Please note that applications will be evaluated as soon as they are received in order to fill the position quickly.