Fellowship and Bursary Administrator

Support fellowship and bursary administration at RI-MUHC in Montreal, coordinating trainee funding, onboarding, budgets, and academic programming.

Reporting to the Chair of Pediatric Surgery, this part-time assistant manages fellowship and observership programs. Responsibilities span selection, payroll and HR onboarding, status tracking, tuition reconciliation, and communication with PGME, Finance, Human Resources, trainees, and funding partners. The position is temporary until April 2027, with hybrid work possible depending on program needs.

• Coordinate trainee selection, applications, committee meetings, agendas, and minutes
• Prepare award letters, funding confirmations, payroll packages, and onboarding checklists
• Track appointments, leaves, extensions, terminations, budgets, invoices, and tuition
• Organize education rounds, workshops, speakers, catering, and reimbursements
• Draft correspondence, reports, web content, presentations, and program documentation

• Diploma of College Studies in office systems technology, administration, or related field
• One to two years of administrative support experience
• Advanced oral and written French and English
• Strong organizational, interpersonal, analytical, and detail-oriented skills
• Microsoft Office, Google Workspace, Adobe, and Zoom proficiency

Bring bilingual administration, budget tracking, and trainee coordination skills to fellowship and bursary programs at RI-MUHC.