Preconstruction Bid Coordinator Assistant

Coordinate complex preconstruction bids at Pomerleau using document control, technical review, and bilingual communication across Ontario and British Columbia.
As a Preconstruction Administrative Assistant, you will support building projects valued from $1.5 million to over $1 billion. Your work spans bid coordination, submission preparation, scope review, and procurement support. You will help maintain compliance with safety, quality, and procurement standards throughout preconstruction activities.

Key Responsibilities:

Coordinate bids, submissions, document control, and scope reviews
Prepare bilingual bid packages and client submissions
Track addenda, clarifications, and submission updates
Coordinate bonding, insurance, meetings, and bid closings
Maintain project directories, records, and planning tables
Requirements:
Two to three years in administrative or coordination work
Proficiency with Word, Excel, PowerPoint, and Outlook
Ability to interpret drawings, specifications, and workflows
Strong organization and deadline management skills
English and French written and verbal fluency
Support Pomerleau’s major building projects through precise bid coordination, document management, procurement assistance, and stakeholder communication.