Senior Programme Associate

Organizational context:
The Air Transport Bureau (ATB) supports Security and Facilitation;
Economic Development of Air Transport; and Environmental Protection. The Aviation Security, Cybersecurity and Facilitation Branch (ATB/ASF) contributes to the development and coordination of a global policy and legal framework for international civil aviation. The Facilitation (FAL) Section is responsible for developing and updating Standards and Recommended Practices (SARPs) related to the facilitation of the international air transport system, found in Annex 9 — Facilitation, and supporting Member States with their implementation.

The Section manages the work programme of the Facilitation Panel (FALP) and its working groups and directs the work of the Facilitation Division. It is also responsible for activities related to the ICAO Traveller Identification Programme (ICAO TRIP) Strategy, including the development of specifications for Machine Readable Travel Documents (MRTDs) and the work programme of the Technical Advisory Group on the Traveller Identification Programme (TRIP) Strategy (TAG/TRIP).

The incumbent reports to the Technical Officer ICAO TRIP and provides administrative services, programme coordination, and management support.

Job purpose:

To provide overall programme coordination and document management support to ICAO TRIP activities, including secretariat and administrative support to the TAG/TRIP and its Working Groups. The role also supports editorial and publication processes for Doc 9303, capacity building initiatives, and communications related to ICAO TRIP.

Responsibilities:
Provides programme coordination and document management for ICAO TRIP activities, including planning, monitoring, and preparing documentation. Offers secretariat and administrative support for TAG/TRIP meetings and working groups, coordinating documentation, logistics, and communications. Collaborates on editorial and publication support for Doc 9303 and related technical guidance material. Assists in the development and implementation of ICAO TRIP capacity building support, including symposia and seminars.

Supports communications and outreach for ICAO TRIP, including maintaining expert rosters.

Education:

A high school diploma is required. Professional experience of at least seven years in administrative work, with five years in the organization or government positions of increasing responsibility, is required. Experience with MS PowerPoint, Excel, Word, event management, logistics, government/client relations, office administration, and preparation of working papers, reports, and presentations is required. Experience with ICAO practices and procedures is required.

Desirable experience includes supporting international technical meetings, proofreading/editing, coordinating publication/editorial processes, and project management.

Work experience:

A minimum of seven years of relevant administrative experience, with five years in positions of increasing responsibility within the organization or government, is required. Experience with software applications (MS PowerPoint, Excel, Word), event management, logistics, government/client relations, office administration, and preparing working papers, reports, and presentations is essential. Familiarity with ICAO practices and procedures is also required. Desirable experience includes supporting international technical meetings, proofreading and editing, coordinating publication or editorial processes, and project management.

Skills:

Professionalism, Communication, Planning and Organizing, Accountability, and taking responsibility for incorporating gender perspectives and ensuring equal participation of women and men. Specific skills include administrative work, programme coordination, document management, secretariat support, meeting logistics, editorial and publication support, capacity building support, communications, and outreach.

Required languages:
English

Desired languages:
Arabic, Chinese, French, Russian, Spanish