Project Coordinator - Program IMPACT

Job Description What if you could redefine what's possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

As a Program Coordinator based in Montréal, you will play a pivotal role in supporting the delivery engine of our program by ensuring seamless organization, structure, and consistent follow‑through. This position operates under the leadership of the Vice President of Simplification and Standardization, providing direct support to initiatives led by this executive.

This is a once‑in‑a‑lifetime opportunity to become a key stakeholder for Program Impact, joining an ambitious team as our organization embarks on a national transformation to standardize, simplify, and align processes across all sectors. Your contributions will empower senior leaders and project managers to concentrate on strategic vision and execution, while you manage the essential administrative and coordination backbone that drives progress and fosters lasting change.

This role places you at the heart of a collaborative effort to redefine what’s possible, making a measurable impact on both the project and the future of the organization.

• Coordinate complex calendars, including scheduling meetings and arranging logistics. Proactively resolve scheduling conflicts and ensure all stakeholders are informed of changes in real time. Oversee planning for program‑related workshops, client presentations, and team offsites.
• Prepare and update program documentation, including detailed PowerPoint presentations, project trackers, status reports, Excel‑based tools, and briefing notes. Develop templates and standard operating procedures for program deliverables, ensuring alignment with organizational guidelines. Assist in drafting correspondence, memos, and communications for executive review.
• Support project planning, timelines, and task sequencing by collaborating with program collaborators and team leads. Track milestones, monitor progress, and flag potential risks or bottlenecks. Ensure team members have clarity on priorities, deadlines, and dependencies; facilitate regular check‑ins to review status and upcoming actions.
• Synthesizing discussions into concise summaries and actionable items. Disseminate clear action items with structured follow‑ups to drive accountability. Track completion of assigned tasks, send reminders, and elevate outstanding issues to leadership as needed. Maintain records of key decisions and project documentation for audit and compliance purposes.
• Maintain centralized program files, templates, and information repositories using secure cloud platforms. Ensure consistency, version control, and compliance with organizational standards. Manage access permissions and data confidentiality, including archiving completed program and onboarding new team members to shared resources.
• Assist in monitoring deliverables and ensuring alignment between internal teams and internal and external partners. Coordinate cross‑functional communications, schedule regular status meetings, and facilitate collaboration through digital tools. Track feedback from stakeholders and support resolution of issues or escalations promptly.
• Act as a key administrative anchor for fast‑moving initiatives, supporting day‑to‑day program operations. Manage technology…