Event Supply Specialist; PT

Position: Event Supply Specialist (PT Hours)
Location: Montreal

Maintain marketplace quality: accurate listings, up-to-date supplier info, reliable response rates

Planned is an AI-native event management platform that helps companies streamline their meetings & events booking process. We make it easy for anyone to plan successful events while giving finance teams the visibility and control they need to maximize their budget. Planned already works with over 200 companies across North America, such as;
PwC, L'Oréal, Google, Samsung & Airbnb.

We're on a mission to disrupt a $500+ billion industry. To achieve that, we want to work with brilliant minds and natural leaders who are driven to out-think, out-plan, and outperform the competition. We tackle every business decision with enthusiasm, and we love the work that we do!

As our  Event Supply Specialist , you'll source supplier rates and availability at scale, keeping the Planned marketplace accurate, responsive, and competitive in real time. You'll manage a high volume of supplier interactions, maintain strong relationships, and help expand into new markets.

This is an AI-forward role. You'll use AI tools daily as a co-pilot and bring the judgment, relationships, and process thinking that make the output reliable. You don't need to be technical on day one, but you should be curious about making AI work harder for the team.

Please note, this is an entry-level position
* What You'll Do
Marketplace operations

Support the daily operations of the Planned marketplace, monitoring sourcing health, flagging friction points, and helping resolve issues as they come up.

Review AI-generated actions and catch gaps, pricing outliers, and missing information

Maintain marketplace quality: accurate listings, up-to-date supplier info, reliable response rates

Supplier relationships

Be a consistent, responsive point of contact for suppliers and provide platform guidance

Triage inbound supplier requests and elevate where needed

Onboard new suppliers and track performance signals to identify top partners

Sourcing and market expansion

Identify new market opportunities - cities, regions, or supplier categories where coverage is thin

Source new suppliers and products using AI research tools

Process and AI improvement

Identify areas for improvement in our supply processes and bring them to the team

Partner with the Supply Manager and AI Specialists to test and refine AI-assisted workflows

Keep playbooks and SOPs current as processes evolve

What We're Looking For

Impeccable organization - ablility to manage a high volume of tasks simultaneously

Strong work ethic and dedication - a real passion for improvement

Excellent written and verbal communication

Bias toward process - when something feels manual, your instinct is to document, improve, or automate it

Comfortable questioning AI output - you treat it as a first draft, not a final answer

Curiosity about AI tools and excited to experiment and share what you learn

Team-oriented and adaptable

Available to work for our west-coast coverage (11am-7pm, Monday to Friday)

Nice to have

Prior experience in hospitality, events, travel, or marketplace operations

Exposure to AI assistants (ChatGPT, Claude, Copilot) - personal projects count

Bilingual in English and French

What We Offer

Culture of high performance, strong talent density and in-person collaboration

Unlimited PTO

Competitive base pay

All the tools and gear you need to be successful (Macbook, screens, mouse, keyboard, ChatGPT, etc.)

Health, dental, vision insurance

Bus pass subsidy or indoor parking

Stocked up snacks & lunches in office 2x per week

Dog-friendly office

Relocation support, if needed