Architectural Project Coordinator

THE OPPORTUNITY
Our client is a respected, multi-office architecture and design practice seeking an architectural coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment.

Eligible candidates must have Reliability clearance or eligibility to apply.

THE ROLE
In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly—from early phases through completion.

Ottawa, Ontario
Salary: $60k+ depending on experience
Architecture, Design & Planning Firm
Hybrid work model
What You’ll Be Doing

Coordinate and circulate technical and administrative project information across all phases of design and delivery

Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards

Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions

Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients

Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned

Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution

Communicate professionally and confidently with senior staff, clients, and project stakeholders

What's Required

Minimum 5 years of experience in similar roles =

Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills—comfortable in meetings, one-on-one discussions, and phone conversations

Excellent written communication skills, with a sharp eye for detail, editing, and quality control

Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations

Post-secondary education in Architecture, Engineering, or a related discipline

Able to read and interpret architectural drawings done in Revit or AutoCAD

Reliability clearance or eligibility to obtain

French speaking is an asset, as is experience working on large complex projects

What You Get In Return

Work on high profile projects across Canada

Flexibility, hybrid work model

Excellent mentorship and support from a collaborative team

Growth and advancement potential

Competitive compensation

What To Do Now
If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at  with your resume

We appreciate all applications; however, only candidates selected for further consideration will be contacted.

,  TSSHP