Advisor, Faculty Information Systems
Career Opportunities:
Advisor, Faculty Information Systems (2395)
Requisition
2395
-Posted
11/04/2026
- Sir George Williams (Downtown)
- CUPEU
- Full-Time
Position Number:
Department:Faculty Development and Inclusion
Grade: GR12
Campus:Sir George Williams (Downtown)
Salary:$86,159.93- $ per annum
Union/Association/HR Policy: CUPEU
Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role.
Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This posting represents a replacement contract for the duration of one year.
SCOPEReporting to the Manager, Faculty Information Systems, the incumbent assists academic unit representatives, faculty, and other academic staff with their transactions and other troubleshooting in faculty information systems.
PRIMARY RESPONSIBILITIES- Daily management of faculty information systems, in collaboration with the other Advisors, Faculty Information Systems, including oversight of course assignment for full-time faculty, part-time faculty, and teaching assistants; contract assignment and other transactions for academic staff; troubleshooting issues with academic staff and academic unit representatives; manage user access to faculty information systems.
- Prepare letters for academic staff concerning affiliations, employment confirmation, attestations of employment, salary and employment histories, etc.
- Oversee seniority in the faculty information systems, including adjustment of entries, verification of seniority, and producing seniority reports.
- Facilitate automated payments to part-time faculty, teaching and research assistants, and other academic staff contracts and ensuring the accuracy of parameters and data in faculty information systems; and make necessary entries in UNITY.
- Produce reports in accordance with collective agreement deadlines; support the Vice Provost Faculty Development and Inclusion (OVPFDI) and the budget office.
- Confirm eligibility requirements and document classification changes.
- Provide senior administrators with required data pertaining to academic staff; oversee the compilation and analysis of said data; ensure the integrity of data on academic personnel processes.
- Assess and identify training needs of end users, design and deliver training sessions/workshops to faculty and staff; produce and provide training material on the different modules of faculty information systems and concurrent information systems.
- Prepare and send correspondence to academic unit representatives regarding procedures and deadlines; prepare and send correspondence to union administration as necessary and in accordance with deadlines.
- Collaborate on process improvements and create alternatives and recommendations to reduce costs and increase efficiency as it relates to faculty information systems.
- Provide strategic support for labour relations and negotiations with academic unions (CUFA, CUPFA, and CREW).
- Facilitate the communication of policies, procedures, guidelines, memos, and development opportunities. including the creation and or maintenance of SharePoint sites, including, but not limited to, Academic Unit Heads, New Faculty, and FDI.
- Coordinate updates of the OVPFDI webpages.
- Prepare the allocation of reserve courses for the faculties and provide ongoing support for reserve course allocation questions.
- Manage the access of the Academic Unit Heads for SharePoint, FRIS, and Provost Events Calendar and others.
- Bachelor’s degree in a related field and two to four years of experience working with information systems in a unionized environment.
- Knowledge of the academic infrastructure and academic administrative practices and regulations.
- Good knowledge (Level
4) of spoken and written English and basic knowledge (Level
3) of spoken and written French. - Advanced knowledge of Excel (to create and format spreadsheets including calculating formulas and managing pivot tables) and good…
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