Project Officer, Funding - Adaptation

Who we are at GMF  At the Green Municipal Fund (GMF), we create change where it matters most—in Canada’s municipalities. As the Federation of Canadian Municipalities’ flagship program and backed by a $2.4 billion endowment from the Government of Canada, GMF helps Canadian municipalities, big and small, invest in their future by supporting homegrown sustainability and resilience projects that work for Canadians by creating jobs, lowering costs, and strengthening local economies.

Through our unique mix of funding, resources and training, GMF is enhancing the quality of life for people in Canada by accelerating a transformation to sustainable and resilient communities. Since 2000, GMF has invested over $1.6 billion in local projects helping communities avoid 2.9 million tonnes of greenhouse gas emissions, while also contributing $1.24 billion to the national GDP and creating more than 13,000 person-years of national employment.
About This Role  The Project Officer provides assistance and guidance to applicants to the GMF funding process, while providing superior client service in all phases of the funding life cycle. The Project Officer is responsible for reviewing applications for quality, completeness, and adherence to application criteria, summarizing peer review assessments and recommending files for approval. The Project Officer is also responsible for guiding grant and loan recipients through the contract negotiation, execution, and fund disbursement processes.

Key Responsibilities   Acts as primary client contact on a portfolio of applications and funding agreements through the project cycle, responsible for internal and external communications, document review, keeping accurate and up to date records, and ensuring timely processing
Conducts a review of applications for plans, studies, pilot projects and capital projects for adherence to eligibility criteria and mandatory requirements
Provides assistance and guidance to applicants to improve technical, economic and social viability of proposals. Increasing the possibility of funding by sharing relevant knowledge products and capacity building resources, and providing information of importance to finalizing funding agreements
Facilitates and supports the Peer Review process, including reviewing scores and comments, conducting additional research or consulting with applicants to clarify and/or elaborate content information
Writes and reviews application summaries and prepares recommendations for funding and is prepared to answer questions. This may involve reviewing translated presentation documents, as required
Responsible for the administration of funding agreements and contracts within the assigned portfolio, which includes consulting with clients on contract terms, negotiating where required, reviewing and finalizing agreements and obtaining applicable signatures
Reviews contracts for adherence against mandatory requirements and applicable provincial legislation, ensuring the project reflects the pre-approved terms and conditions
Reviews and recommends disbursement requests and content of progress and final reports based on contract requirements
Prepares and defends post-approval recommendations, which may include contract amendments, scope changes and closure memos
Reviews projects results, including triple bottom line reports to identify significant results or lessons learned which may be used as case studies or to support the development of knowledge/communication products. Relevant information shared with cross-sectoral teams (Communications and Marketing, Capacity and Sector Development, Impact Research and Performance)
Participates as required in cross-functional team project work for GMF, FCM Programs department or in FCM-wide initiatives
Contributes to ongoing process improvements in application and contracting process with a focus on improving client service. This may include reviewing new application forms and developing/updating tools and templates for applicants
Knowledge and Experience   University degree in an environmental science, engineering, planning, finance or related discipline
Minimum of 3 - 5 years of professional experience…