Coordinator, HR Operations

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At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Would you like to take on a stimulating, high-impact challenge? We are looking for a Coordinator, HR Operations.

As Alto continues its rapid growth, we are seeking a highly organized and customer service-oriented Coordinator, HR Operations to support the efficiency, consistency, and scalability of our people processes.

Reporting to the Senior Director, Business Partnership, Talent & Culture, the Coordinator serves as a central point of coordination for employee lifecycle transactions, recruitment operations, onboarding activities, HR data and system management. This role plays a critical part in ensuring an exceptional employee and candidate experience while maintaining the integrity of HR processes, data and systems.

The successful candidate is energized by the opportunity to help build scalable HR operations, leveraging systems, technology, and streamlined processes to support a growing organization and deliver an exceptional employee experience.

• Administer employee transactions within the HRIS (
  Success Factors
  ), including hires, internal transfers, promotions, reporting changes, organizational updates, and terminations.
• Create and maintain positions, departments, and organizational structures within the HRIS.
• Prepare employment documentation, including employment change letters, and other employee correspondence.
• Coordinate offboarding activities and liaise with internal stakeholders to ensure timely completion of termination processes.
• Prepare recurring HR metrics, dashboards, and reports for leadership and governance committees.
• Support HR compliance activities, audits, and data validation exercises.

• Create and manage job requisitions within the HRIS.
• Coordinate job postings across internal and external channels.
• Schedule intake meetings, interviews, and candidate assessments.
• Manage recruitment inboxes and respond to candidate inquiries.
• Prepare offer letters and subsequent candidate communications.
• Support Talent Acquisition partners with operational recruitment activities, including reporting requirements.

• Coordinate onboarding activities for new employees.
• Facilitate new hire orientation sessions.
• Partner with the Talent Acquisition and HR Business Partners’ teams to deliver a positive and seamless onboarding experience.

• College diploma (DEC) in Human Resources, Administration, or a related field, or any equivalent combination of education and experience.
• Three (3) to five (5) years of experience in HR coordination or HR operations within a corporate, fast-paced environment.
• Systems-savvy and naturally curious, with a strong interest in HR data and technology and operational excellence.
• Experience working with an HRIS System (
  Success Factors is preferred)
• Strong proficiency with Microsoft Office Suite, particularly Excel and PowerPoint.
• Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to data accuracy.
• Customer-focused approach with a collaborative and proactive mindset.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Bilingualism (English and French) required, with excellent verbal and written communication skills in both languages.

• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Access to wellness and health accounts to support your lifestyle.
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• A retirement plan and savings options (RRSP and TFSA).
• Vacations based on experience, available upon hiring.
• An incentive compensation program.
• A work environment that encourages initiative, innovation, and forward-thinking solutions.
• A unique opportunity to shape the future of transportation in Canada.

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can…