Specialist, HR and Accounting

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At X-Chem,it is our mission to leverage the world’s leading drug discovery platform to help create molecules that will improve human health. At X-Chem, we do more than screen compounds. We help you make confident decisions that move science forward. Our integrated platform combines DNA-encoded libraries, medicinal chemistry, advanced modeling and proprietary AI into a powerful and precise discovery engine. Everything is connected through Chemomics, our approach to unlocking value from every data point.

Whether you’re exploring a new target or refining a lead, we help you discover high-quality molecules with greater speed, insight and control.

X-Chem is seeking a candidate for the position of Specialist, HR and Accounting, a new Montreal based role created to provide local HR, accounting, and finance administrative support for Canada. Reporting to the SVP, Global Head of HR, the role also has a dotted line relationship to the Director, Accounting and Finance, and requires strong attention to detail, accuracy, and follow through across all HR and accounting/finance activities.

This is an onsite role, requiring regular presence in the office in Ville St-Laurent to support local HR, accounting, finance, and employee experience activities.

The incubent supports the SVP, Global Head of HR in executing Canadian HR operations, including employee lifecycle administration, recruitment coordination, performance management cycle support, HR systems maintenance, workforce reporting, payroll related data coordination, and compliance administration. The role requires careful documentation, accurate data entry, and timely follow up. The role also provides accounting and finance administration support to the Director, Accounting and Finance, including data reconciliation, documentation, reporting, vendor and invoice coordination, and related support activities as assigned.

This position assumes many recurring operational and administrative activities previously supported through external consulting support and requires a high level of accuracy, organization, and attention to detail.

• Serve as an HR operations support resource for the Montreal site and Canadian employee population.
• Coordinate employee lifecycle activities, including recruitment administration, onboarding, employee changes, transfers, promotions, leaves, employment documentation, and offboarding.
• Prepare employment letters, internal documentation, employee records, and other HR related materials.
• Respond to routine employee and manager inquiries regarding HR processes, documentation, systems, and timelines.
• Maintain organized HR records and ensure timely follow up on operational HR activities.
• Support employee communications, recognition activities, service milestones, and site level employee experience initiatives as required.

• Coordinate recruitment administration activities for Canadian roles in partnership with the SVP, Global Head of HR and hiring managers, including job posting administration, candidate coordination, interview scheduling, candidate communications, and recruitment documentation.
• Track open roles, vacancies, hiring activity, candidate status, and recruitment related follow up.
• Coordinate onboarding logistics, new hire documentation, system setup follow-up, orientation scheduling, and manager reminders.
• Support new hire integration through timely communication, documentation, and coordination with internal stakeholders.

• Support administration of the annual performance management cycle for the Canadian employee population.
• Coordinate timelines, communications, reminders, completion tracking, and reporting for performance reviews.
• Support promotion, merit, bonus, and talent process administration through accurate tracking, documentation, scheduling, and follow up, as directed by the SVP, Global Head of HR.
• Maintain accurate documentation and reporting related to performance management and talent processes.
• Provide administrative support for follow-up actions arising from performance and talent review cycles.

• Maintain employee data, position data, reporting relationships, organizational structure, and employment changes in Success Factors and related HR systems with a high level of accuracy and…