Coordinator – Maintenance, Facilities and Vendors

Location: Saint-Eustache

Coordinator

Maintenance, Facilities and Vendors
Do you enjoy varied workdays, solving practical issues, and helping ensure smooth operations? Take advantage of a hybrid work model and join a multisite environment where you will coordinate maintenance requests, vendor services, and the purchasing of goods and services required for operations.
Our client, a growing company in the logistics sector, is looking for a versatile, resourceful, and solution-oriented individual. You will play a central role in managing routine and urgent needs related to facilities, equipment, supplies, and external services, while helping improve processes and tracking tools.
What is in it for you:

• Salary: 57K-62K per year.

• Permanent, full-time position.

• 40-hour workweek.

• 4 days in the office and 1 day working remotely.

• Position primarily based in Saint-Eustache.

• Occasional travel between the Saint-Eustache and Mirabel sites.

• Reimbursement of work-related travel expenses.

• Comprehensive group insurance after 3 months of service.

• Employee assistance program.

• Access to telemedicine.

• Company-provided cell phone or monthly allowance.

• 3 weeks of vacation.

• 5 paid sick days per year.

• 5 additional unpaid days.

• 1 anniversary day off for each completed year of service.
Responsibilities:
• Receive, assess, and prioritize requests related to maintenance, repairs, facilities, equipment, and operational needs across the various sites.

• Respond promptly to urgent situations that may affect operational continuity, including breakdowns, unexpected repairs, and immediate equipment or supply needs.

• Identify appropriate vendors, request quotes, compare options, and coordinate required services.

• Communicate with service providers to negotiate pricing, terms, response times, and service agreements.

• Plan and coordinate vendor and technician visits across the various sites and follow up until requests are fully resolved.

• Coordinate services related to facility maintenance and proper building operation, including electrical work, doors, equipment, general repairs, and other facility-related needs.

• Schedule required periodic inspections for certain equipment, safety devices, or facilities and follow up with the appropriate vendors.

• Handle indirect purchasing of goods, consumables, supplies, safety equipment, and MRO items required for operations.

• Create purchase orders in Quick Books Online and provide vendors with the information required to deliver services or goods.

• Follow up on orders, delivery timelines, service calls, and vendor commitments.

• Maintain up-to-date information on vendors, quotes, contracts, service agreements, orders, and completed services.

• Gradually develop a structured portfolio of reliable vendors for various categories of goods and services.

• Identify new vendors and establish alternative solutions to reduce sourcing time when urgent needs arise.

• Work closely with teams across different sites to understand their needs, establish priorities, and provide effective internal service.

• Travel occasionally between the Saint-Eustache and Mirabel sites to meet vendors, coordinate certain services, or assess needs on site.

• Contribute to the improvement and standardization of processes related to service requests, purchasing, vendors, and service tracking.

• Recommend simple and effective ways to automate or better organize certain administrative activities.

• Use and contribute to improving departmental tracking tools, including Excel, SharePoint, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team.

• Document work methods and contribute to the creation or updating of procedures.

• Prepare and maintain tracking dashboards to provide visibility into open…