Clerk & Recorder Technician

Performs a variety of routine duties related to the Clerk & Recorder's Office.

Works under the direction of the Clerk & Recorder Supervisor.

This position has no supervisory responsibilities.

All of the duties listed are examples of duties that may be required in positions of this class but are not limited to the following:

• Maintain highest level of confidentiality and integrity.
• Operate computers, utilize and maintain multiple specialized databases related to general duties of the Clerk & Recorder Office.
• Work closely with other corresponding agencies at the City, County, or State level including the Secretary of State’s Office and the Department of Revenue.
• Maintain current knowledge of Colorado Revised Statutes, Rules, Regulations, Policies and Procedures, as they may change over time.
• Ability to effectively interact, collaborate and respond to inquiries or complaints with the skill set to investigate and research by utilizing the appropriate resources provided to find the correct answer and get back to the customer in a timely manner.
• Regular, timely and predictable attendance is required.
• Must possess the ability to establish and maintain cooperative working relationships with co-workers, members of the community, and representatives of other agencies and organizations. Interact professionally and diplomatically while managing difficult or emotional customer situations.
• Be a team player, willing to jump in and help wherever needed. Work effectively to ensure a successful team environment is maintained at all times.
• Be willing to travel for training.
• Participate in training events through telephone calls, online training, Zoom meetings, etc.
• Ensure and verify accuracy of data input and required documentation with signatures on all necessary records, reconcile to reports, checking for accuracy and completion.
• Able to effectively navigate various websites (i.e. Clerk’s Corner, SOS, DOR, CDPHE, CCCA, etc.).
• Must be self-motivated and able to find activities to occupy time that will improve skills and job knowledge.
• Receive, sort, distribute and process mail for the Clerk and Recorder office.
• Participate in the development and implementation of short- and long-term organizational vision and departmental goals .
• Perform other work as required in the Office of the County Clerk and Recorder. May include various back up and cross training responsibilities within the Clerk and Recorder Offices. Duties will vary according to job assignment.

Education:

A high school graduate, GED or equivalent.

Experience:

A minimum of two (2) years of increasingly responsible experience as, or in, a position equivalent to Office Technician or equivalent combination of education and experience.

Required Knowledge:

• Ability to learn and maintain technical terminology.
• Must possess demonstrated research skills / knowledge.
• Perform easily and work accurately with high levels of detail.
• Certification under State sponsored training.
• Ability to thoroughly learn and understand the guidelines, policies, procedures and materials used in the department within a designated time frame, i.e. Colorado Revised Statutes, Rules and Policies and Procedures as adopted by the County and the appropriate State Agencies.

Language

Skills:

Must have the ability to communicate effectively both verbally and in writing and the skill to organize materials and present information clearly and concisely in verbal and written form. Must understand and follow verbal and written instructions. Must have proficient knowledge of the English language, proper grammar, punctuation and spelling in other oral and written…