Grants Accountant

Job Description

Under the general supervision of the Assistant Vice President of Business Services and coordinating closely with the Executive Director of Strategic Initiatives, the Grants Accountant supports pre‑ and post‑award budget and management processes for grants, contracts and special funds. The position applies generally accepted accounting principles and procedures and serves as a college‑wide resource for general ledger and budget system issues, assisting Grant Program Managers with grant accounting and working with the Grants Manager to monitor federal and other large college‑wide grants.

• Bachelor's Degree in Accounting, Finance or a related field and five years of accounting experience, or equivalent education and experience that provides the necessary knowledge, skills and abilities.
• Workday proficiency preferred; strong written, verbal, analytical and organizational skills.
• Knowledge of acceptable accounting principles, process and budget management, grants knowledge.
• Experience with standard Microsoft Office software products, especially Excel.
• Bi‑lingual (Spanish/English) or conversational language abilities preferred.

• Assist in grant management for pre‑ and post‑awards, including establishment of accounts in the financial accounting system, ensuring budgets are set up properly, and re‑budgeting funds as necessary.
• Support the Strategic Initiatives Department and work closely with Grant Program Managers on budget and finance reporting, analysis, and compliance; and create effective support tools as needed.
• Provide technical assistance with preparation of the College's annual budget, specifically regarding Sponsored Funds, and work with Grant Managers to ensure understanding of the college‑wide budgeting process.
• Serve as the Accountant for designated federal and other large college‑wide grants as needed, coordinating with the Grant Manager to monitor reasonableness and ensure compliance with grant rules and restrictions and consistent application of college policies and procedures.
• Monitor expenditures to evaluate whether they are allowable within the terms of the grant or contract while verifying other critical aspects, such as sufficient funds, appropriate authorization, subcontract activity, etc.
• Review, monitor and approve all grant related payroll activity; prepare adjusting journal entries as needed.
• Support the Grant Manager to reconcile grant activity on a monthly basis by comparing internal records in Excel, the Workday Grants Module, and the Workday General Ledger; process adjusting journal entries and communicate issues as needed.
• Provide support to Grant Manager to prepare quarterly, annual, and closeout reports for funding agencies as requested.
• Assist with closing grants in Workday when applicable.
• Accurately prepare the annual Schedule of Expenditures of Federal Awards in compliance with annual audit requirements.
• Develop and execute grant training for budgeting of grants, contracts and special funds; maintain the grant chapter of the Purchasing Handbook to ensure all levels of grant activity begin with sound financial practices.
• Provide effective and efficient customer service to grant program managers and accounting staff, all in support of the college's mission, vision and values.
• Complete invoicing and/or receiving for grant payments and record deposits in the General Ledger to accurately reflect the college's financial records.
• Compile and analyze data and transactions from the College's accounting system to aid in the preparation of statements and reports.
• Submit the online EZ Audit annually through the Department of Education website.
• Actively participate in the preparation of materials and provide support for any annual Single Audits.
• Perform general accounting duties for the Business Services, including creation of general ledger entries, corrections and interdepartmental charges; reconciling accounts, resolving system issues, invoicing and/or receiving funds.
• Collaborate on college‑wide training and capacity‑building efforts to increase literacy among grant program managers and staff, ensuring sustainable and compliant…