Supervisor, Transmission Project Coordinator

Under the general supervision of the Manager, Transmission & Distribution (T&D) Engineering, the Supervisor Transmission Project Coordinator is a working supervisor (i.e. will have their own projects to manage), that is responsible for planning, organizing, managing, and documenting new and existing transmission lines, switch stations, substations, and other related projects, in addition to improving Western Farmers Electric Cooperative (WFEC) procedures to ensure compliance with industry material standards, notably Rural Utilities Service (RUS).

As such, incumbent provides functional oversight throughout the project evaluation, approval, bid selection, construction, reconciliation and close-out process, obtaining all required permissions and approvals prior to construction, ensuring completion of required documents and documentation, in addition to estimating, tracking, and monitoring material and labor costs, as well as the overall project budget. Throughout the project, incumbent provides timely communication of project requirements, timelines, required materials, issues and changes, in addition to on-going progress and cost information.

Incumbent works closely with the Manager, Transmission & Distribution Engineering and engineering staff to ensure seamless project coordination and communication, but also works with and shares project information with WFEC staff and management outside the T&D Engineering Department, in particular Financial Services on budget related matters, Procurement Services on contract administration and material management, and facilitates a monthly meeting with T&D Engineering Department and interested WFEC staff.

Incumbent also communicates regularly with Member Cooperatives (Co-op) and their personnel, external project management and engineering consultants and contractors, and RUS personnel. Incumbent may make presentations to WFEC's Senior Management and Board of Directors (BOD) and subcommittees. In all activities, incumbent facilitates and expedites project progress and completion, while leading subordinates to adhere to the same high standards and procedures.

Supervises Transmission Project Coordinators (I, II, & III), Project Documents Coordinator, and Drafter.

Include the following; other duties may be assigned. Manages and coordinates the activities of WFEC Transmission Project Coordinators, Project Documents Coordinator, and Drafter, as well as contracted Project Coordinators in the planning, organization, and coordination of transmission line, switch stations and substation projects. Coordinates with appropriate departmental, T&D engineers, T&D Services, Financial Services, Procurement Services, and other WFEC staff, in addition to Member Co-op personnel, and contracted engineering and construction firms throughout the construction process to facilitate project completion and compliance within WFEC Administrative Procedures, designed to meet or exceed RUS and industry construction standards and lending requirements.

Similarly, communicates project issues, changes, and contingencies efficiently and discriminately as necessary. Evaluates and makes recommendations on proposed construction projects, from site selection through completion of construction, addressing Member Co-op needs, while adhering to WFEC Administrative Procedures concerning project approval by the BOD and oversight throughout the entire project life cycle. This includes reviewing plans, proposed resources, and implementation activities to ensure projects meet or exceed WFEC Administrative Procedures concerning projects, materials and standards.

This also includes planning for and facilitating the resolution of contingencies and standards issues. Acts as the central WFEC project contact, providing technical, contractual, and logistic advice to internal and external project personnel. Works closely with the Manager, T&D Engineering and Transmission and Protection Engineers to coordinate and communicate project specifications and status efficiently and seamlessly to facilitate project evaluation, progress, and completion.

Works closely with Financial Services personnel to establish, monitor, and close-out project costs and budgets. Tracks and reports cost information throughout the project to ensure budget compliance, notifying department management and necessary parties when significant cost changes threaten to impact the project budget.…