Leave Administration Support Specialist

• Position Title:
  
  Leave Administration Support Specialist
• Department:
  Human Resources
• Location:
  
  Moorhead, Minnesota
• Employment Type:
  
  Staff, Hourly Non-Exempt, Part-time
• Benefit Eligible:
  Yes
• General Employment Period:
  Year-round
• General Work Schedule (days of week):
  Monday
  - Friday, 20 hours per week
• General Shift
  
  Hours:
  
  Flexible within the hours of 8:00 am - 4:30 pm
• Position Opening Date: 10/12/2026
• Screening Begins:
• Position Closing Date:
• Open Until Filled?:
  Yes

At Concordia College, your work contributes to something bigger. Every role plays a part in supporting our students, strengthening our campus community, and advancing our mission. Here, you'll join a collaborative community where your contributions are valued, and your work can make a meaningful difference.

As a Leave Administration Support Specialist at Concordia College, you'll help employees navigate important workplace processes, including employee leave, workers' compensation, and related benefits and insurance matters.

Working closely with the HR Assistant Director, you'll help keep documentation organized, track important deadlines, answer routine questions, and coordinate communication with employees, supervisors, and external partners.

It is a part-time, in-office, year-round position with a flexible Monday
- Friday schedule. You'll be part of an HR team committed to providing thoughtful, responsive support to the Concordia community.

• Support employee leave processes, including preparing documentation, tracking deadlines, coordinating communication, and assisting with return-to-work procedures.
• Help employees and supervisors navigate routine questions about leave, workers' compensation, and related HR processes.
• Coordinate records, documentation, and communication related to workers' compensation, insurance claims, workplace safety, and risk management programs.
• Maintain accurate, confidential employee records and update information in HR systems.
• Prepare reports, track compliance requirements, and assist with administrative processes involving insurance carriers and other external partners.
• Support improvements to HR procedures, forms, and workflows to make processes more efficient and accessible.

• Enjoy keeping things organized and making sure important details don't fall through the cracks.
• Find satisfaction in helping people navigate unfamiliar or sometimes stressful situations.
• Communicate with empathy, patience, and professionalism.
• Are comfortable asking questions, learning new processes, and knowing when to seek additional guidance.
• Appreciate being part of a collaborative team where accuracy, confidentiality, and thoughtful service matter.

What We're Looking For

We’re looking for someone who is organized, accurate, and comfortable supporting sensitive HR processes. You don’t need to be a leave or workers’ compensation expert, but you do need to be able to manage details, protect confidential information, follow established procedures, and communicate clearly with employees, supervisors, and external partners.

Experience in HR, benefits, insurance, claims, risk management, or office administration will help you succeed in this role.

• Experience supporting administrative processes, including organizing records, tracking deadlines, preparing documents, or coordinating multiple tasks.
• Experience handling confidential or sensitive information.
• Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams, or comparable office software.

• Experience in human resources, benefits, leave administration, workers' compensation, insurance, claims coordination, risk…