Payroll Coordinator

Working Title:
Payroll Coordinator
Job Class:
Human Resources Technician 2
Agency:
Minnesota State

• Job : 97759
• Telework Eligible
  : A hybrid telework arrangement of up to 25% may be considered following the successful completion of the probationary period on-site.
• Full/Part Time
  :
  Full-Time
• Regular/Temporary
  :
  Unlimited
• Who May Apply
  :
  Open to all qualified job seekers
• Date Posted
  : 10/15/2026
• Closing Date
  : 10/29/2026
• Hiring Agency/Seniority Unit
  : MN St Colleges & Universities / Moorhead State Univ-Conf
• Appointment Type
  :
  Unlimited, Full-time
• Days of Work
  :
  Monday - Friday
• Travel Required
  :
  No
• Salary Range: $24.84 - $34.84 / hourly; $51,865 - $72,745 / annually
• Classified Status
  :
  Classified
• Bargaining Unit/Union
  : 217 - Confidential/Unrep

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Position

Purpose:


The Payroll Coordinator is responsible for overall coordination of student payroll processing and compensation administration. The Payroll Coordinator serves as the subject matter expert in supporting administration, supervisors, and employees in a wide range of human resource and operational areas. The primary focus of this role is providing the coordination of student payroll processing to ensure the accurate and timely processing of student payroll, coordination of employee payroll functions, and administration of compensation-related processes.

This position serves as a knowledgeable resource for employees and departmental contacts across the university, ensuring compliance with institutional policies, regulatory requirements, and established payroll procedures.

This position is considered confidential as defined by M.S. 13.37, as it accesses and utilizes information pertaining to labor relations, serves as a resource to management for labor relations information, provides assistance and information for use in the development of a strike plan.

Responsibilities:
1:
Student Payroll Processing

• Enters, maintains, and/or processes information in the student payroll system; information may include student worker hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of student payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles student payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state student payroll tax deposits.
• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.

2:
Employee Payroll Coordination

• Serves as a primary departmental resource and subject matter expert for payroll-related inquiries, providing guidance to employees on topics such as over payments, vacation accrual limits, work schedules, timesheet completion, basic compensation questions, FLSA time reporting, and wage garnishments.
• Develops and delivers clear, timely communication to university employees regarding payroll processes and requirements, including maintaining payroll calendars, supporting timesheet and absence reporting, and providing guidance on tax-related matters.
• Administers the university’s tuition waiver program, including processing requests, managing taxation implications, and coordinating with the HR Service Center (HRSC) to ensure accurate and compliant administration.
• Research payroll issues to assist with preparation of bargaining materials.
• Serve as a resource to…