Finance Manager

Join to apply for the Finance Manager role at Moraga-Orinda Fire District.

Final Filing, at 5:00 p.m.

Under direction from the Administrative Services Director, participate in and supervise the activities and operations of the Finance Division to include Accounting, Accounts Payable, Accounts Receivable, Investments and Payroll operations; supervise one part-time Payroll Technician; and provide highly responsible and complex administrative support to the Administrative Services Director and Fire Chief.

• Perform a full range of professional accounting work in accordance with generally accepted principles of accounting.
• Manage the planning, prioritizing, assigning, overseeing, and approval of payroll and oversee all data entry functions, ensuring correct department coding and data input.
• Maintain the District’s general ledger by preparing and posting journal entries; analyze and reconcile accounts.
• Ensure District compliance with GAAP and governmental accounting standards.
• Review and reconcile bank records from multiple accounts; prepare appropriate journal and general ledger entries.
• Manage daily cash flow, prepare monthly bank reconciliations, reconcile investment statements.
• Prepare financial reports and related information for regulatory agencies.
• Prepare monthly financial reports for Board meetings.
• Prepare and distribute monthly Actual-to-Budget reports for Program Managers.
• Assist in the District’s budget process, prepare revenue and expense projections, answer budget questions, post annual budget into the general ledger and make adjusting entries.
• Initiate wire transfers for bimonthly payroll and weekly accounts payable expenditures.
• Conduct studies, prepare and present reports to the Administrative Services Director and the Board.
• Complete accounts receivable, accounts payable, bank deposits, fee collection and reconciliation including ambulance fees and grants.
• Prepare audit schedules, gather information and assist with audits.
• Respond to requests for information and advise the District and others on financial practices.
• Maintain records and prepare reports ensuring reimbursement from other agencies.
• Review quarterly and annual payroll tax returns and reconcile them.
• Maintain accurate fixed asset records and assist with year‑end accounting.
• Coordinate financial activities with departments and answer revenue/expense questions.
• Assist with risk management activities, prepare property claims, coordinate repairs, track reimbursements.
• Prepare 1099 statements and related payables documentation.
• Provide professional assistance to the Administrative Services Director in financial research.
• Perform general office support duties, including answering phones, filing, front desk coverage.
• Track, reconcile, and report District Strike Team activity using OES MARS system.
• Perform other general accounting duties as assigned.

• Bachelor’s degree from an accredited college or university with major coursework in accounting, finance, public administration, business administration, or related field.
• Two years of increasingly responsible experience in maintaining financial records and preparing financial statements, preferably in governmental accounting.
• The District reserves the right to consider combinations of education and work experience.

• Principles and practices of public agency financial management, general and governmental accounting, auditing and reporting functions, and GAAP.
• Public budget development, administration and accountability.
• Information technology hardware and software related to financial and administrative functions.
• Auditing and financial control principles.
• Applicable laws, codes, and regulations.
• Standard office practices and procedures.
• Microsoft Office applications including Excel, Word and Outlook.

• Maintain accurate financial records and prepare clear reports.
• Understand, interpret, explain and comply with laws and regulations governing fiscal operations.
• Analyze fiscal data and draw logical conclusions.
• Make accurate financial and statistical calculations.
• Organize…