Director of Finance

Full-Time Administration

The Director of Finance, under the direction of the Executive Director, is responsible for the financial management of the Gateway Area Development District. The Director of Finance performs or ensures Finance staff performs, all accounting and fiscal-related tasks of the organization including accounts payable, payroll and payroll-related taxes, budgeting, cash receipts, auditing, internal and external reporting, Medicaid billing, and account reconciliations.

The Director of Finance oversees daily departmental operations to ensure all financial processes (including those delegated or assigned to Finance staff) are done accurately and timely, in accordance with GADD’s board-approved Fiscal Policies, the Cost Allocation Plan, grantor requirements, and Medicaid, utilizing MIP Fund Accounting software, Excel, and Word. The Director of Finance supervises all personnel assigned to the Finance Division.

General Duties and Responsibilities

Involves planning, organizing, directing, coordinating, and evaluating all activities and programs of the Finance Division. This duty will consist of:

• Liaise with Executive Director to develop strategic plans for the division, including evaluating operations and functions, strategic initiatives, and generating ideas and plans for improvements;
• Assess and report progress in meeting division goals, strategies, and objectives;
• Provide division leadership and direction in the development of short and long-range plans;
• Coordinate division activities with other departments and agencies;
• Ensure division compliance with statutory responsibilities and directive; and
• Ensure division activities, procedures, and outcomes are consistent with goals, strategies, and objectives as well as industry standards and best practices.

Involves overseeing and coordinating daily operations and Finance Division staff. This duty will consist of:

• Oversee and coordinate daily operations;
• Revise and/or formulate policies and promote their implementation;
• See to division staffing needs, including interviewing, hiring, and new hire and ongoing training;
• Supervise staff and provide constructive feedback;
• Evaluated overall performance by gathering, analyzing, and interpreting data and metrics;
• Participate in disciplinary decisions and actions; and
• Build a strong team through open communication and collaboration.

Involves completing general finance-related tasks to support the organization and its programs. This duty will consist of:

• Review accounts payable;
• Process checks (e.g., vendor invoices, sub-provider requests) and review accounts;
• Maintain the issuance of organization credit cards and verify the vendor’s monthly invoice;
• Prepare and record all payroll and payroll-related transactions (FICA, retirement, state and local taxes, insurances) and those changes impacting an employee’s pay or benefits;
• Process various monthly tasks (e.g., updating incoming receipts log, recognizing depreciation, annual leave accruals, organization vehicle usage, shared costs);
• Prepare invoices/reports for reimbursement of grants, local contracts, patient liability, etc.;
• Reconciles all balance sheet accounts for all funds, monitor and review balances for accuracy to ensure GADD’s accounting software accurately reflects the organization’s financial status at all times;
• Prepare, monitor, and update annual and ongoing budgets;
• Adhere to the Commonwealth’s Department for Local Government’s budgetary and financial disclosure requirements for SPGE;
• Manage records and ensure compliance with the record retention requirements set forth by the Kentucky Department of Libraries and Archives;
• Prepare Cost Allocation Plan (CAP) annually;
• Serve…