Program Analyst

Program Analyst role at Swiftships works with Project Managers and PMO to track and report on the portfolio, audit artifacts for ISO/CMMI compliance, develop and maintain project management templates and artifacts, and assist Project Managers in coordinating and delivering project activities and deliverables.

• Track and report on portfolio and project metrics on a regular basis.
• Audit project artifacts and status reports to ensure compliance with ISO and other standards.
• Develop and maintain project management templates and artifacts.
• Support Project Managers in coordinating and participating in project activities and deliverables.
• Act as custodian for administering PMO tools, templates, processes and systems as defined by PMO.
• Manage and maintain templates and process documentation.

• Track and Report on Portfolio of Projects: manage information on active, next-in-line, pipeline, and completed projects; ensure regular updates with Project Managers; generate KPIs; develop reports and dashboards; monitor portfolio metrics for leadership; organize portfolio review meetings.
• Auditing Compliance by Project Managers: assist in auditing adherence to best practices and ISO/CMMI; establish feedback loops with PMO leadership to improve artifact delivery.
• Resource Planning and Utilization: collaborate with PMs to establish and update resource plans; monitor planned versus actual utilization; maintain up-to-date information on resources, roles, skills, and availability.
• Project Management Templates and Artifacts: define templates; document PMO standards; serve as single point of contact for PMO tools and processes; support rollout of new templates and processes.
• Support Project Managers in Managing Projects: assist PMs in updating project plans, artifacts, meetings, financial tracking, training schedules, issues and risks, and ensuring PMO process adherence through the project lifecycle.

• Bachelor’s Degree in Computer Science, Information Systems, Business Administration, or related field (preferred).
• 3+ years IT industry QA experience; 4+ years of project management experience preferred; 4+ years of metrics and reporting experience preferred.
• Successful completion of a recognized project management curriculum (preferred).

• Good communication and presentation skills (verbal and written).
• Collaboration skills; ability to build working relationships.
• Strong planning, organizing, and follow-up abilities.
• Attention to detail and time management.
• Effective meeting facilitation.

• Some supervision and oversight in carrying out tasks.
• Adherence to performance review and goal setting processes.
• Proactively identify training needs and provide on-the-job training.
• Provide feedback and ensure quality of PMO work.

• Strong knowledge of reporting tools (Visio, Word, PowerPoint, Excel).
• Knowledge of MS Project and program/project portfolio management best practices.
• Knowledge of program, project, and portfolio management tools.
• Project planning skills (WBS, estimation, resourcing).
• Project management areas (scope, schedule, budget, resource, issues, risks, stakeholders).
• Some knowledge of Information Security Awareness.
• Microsoft Project SP 2013 and Smartsheet knowledge is a plus.

N/A

Office environment

Competitive salary and benefits with opportunities for career development. We value every employee and aim to provide a safe, respectful work environment that supports growth and impact.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Business Development and Sales
• Industries:
  Defense and Space Manufacturing