Accounting and Business Operations Manager

Accounting and Business Operations Manager

We are seeking a highly reliable and hands‑on Accounting / Administration Manager to support the Vice President, who also serves as the Business Operations Director. This core operational position is responsible for overseeing day‑to‑day accounting functions, office administration, and executive support.

Although titled “Manager,” this is not a managerial‑track or department‑head role. It is a key individual‑contributor role with direct supervisory responsibility for one staff member
. It requires strong ownership, discretion and cross‑functional coordination, and works closely with both domestic and overseas offices, requiring business‑level Japanese and English proficiency
.

$/yr - $/yr

• On‑site required during the first year
• Hybrid (office + remote) may be available after one year, based on performance and business needs

• Oversee and manage Accounts Receivable and Accounts Payable (AR/AP) processes
• Process invoices, vouchers, deposits, and payments accurately and on schedule
• Prepare and issue payments to suppliers and partners while maintaining accurate financial records
• Support special accounting cases, including RMAs, credits, and other non‑routine transactions
• Assist with monthly close activities, reconciliations, and related data entry
• Identify, investigate, and report accounting discrepancies or irregularities
• Proactively recommend and implement process improvements, including effective use of the ERP system

• Provide direct operational and administrative support to the Vice President
• Coordinate hiring activities, including interview scheduling and documentation
• Manage employee onboarding and offboarding processes
• Act as a key liaison between U.S. operations and overseas offices
• Support general office operations and cross‑functional administrative needs
• Assist with internal coordination related to office management and daily business operations

• Supervise one direct report, including task assignment, daily guidance, performance feedback, and progress tracking

• Independently manage assigned responsibilities within a defined scope
• Handle confidential financial, HR, and management information with professionalism and discretion
• Balance multiple priorities and adjust quickly to changing business needs
• Support special projects and perform other duties as assigned by management

• Bachelor’s degree or equivalent combination of education and relevant work experience
• Experience in accounting, finance, and/or administration or business operations
• Japanese language proficiency (business level: speaking, reading, and writing)
• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Experience supporting executives or senior management
• Experience coordinating with overseas offices
• Experience using ERP systems

• Paid Time Off (PTO):
  • 10 PTO days in the first year
  • PTO accrues based on years of service, up to 25 days per year
• Health Insurance
  :
  • Medical, dental, and vision coverage
  • Coverage effective the first day of the month following a one‑month waiting period
  • Dependent coverage available through payroll deductions
• Bonus Plan
  :
  • Annual bonus based on company performance and individual achievement
• Retirement Plan
  :
  • 401(k) eligibility after one year of employment
  • 100% safe harbor match up to 4% of annual gross salary
  • Profit sharing may be distributed based on company performance