Office Clerk; Bilingual Spanish & English- Non-Certificated

Job Details:

Job Location:

Voices Morgan Hill - Morgan Hill, CA, Position Type:
Part Time, Salary Range: $19.18 - $23.00

Hourly, Job Category:
Education, Overview

Voices is a public charter school network with a mission to prepare all learners for the challenges of higher education through the context of an academically rigorous dual-immersion program. Every learner, regardless of home language, graduates bilingual and biliterate through our full-inclusion English and Spanish dual-language model.

Though 90% of Hispanic young adults say that a college degree is important for success in life, fewer than 20% aged 25 or older hold a bachelor’s degree. In contrast, only about 35% of the general American public considers college highly important, and a similar 35% hold a bachelor’s degree (2023, 2024 Pew Research) Voices College-Bound Language Academies exists to change that.

Our educational philosophy is grounded in a sociocultural approach to learning that emphasizes collaboration, language development, and culturally sustaining practices. We believe students learn best in rigorous, language-rich environments that are developmentally responsive, prioritizing play-based pedagogy in early childhood and intentional direct and interdisciplinary instruction in the upper grades. Instruction is standards-based and designed to develop bilingualism, biliteracy, and critical thinking through reflective, data-informed practice.

If our mission, model, and approach to teaching and learning resonate with you, we invite you to apply.

Voices Academies’ Office Clerk will have strong project management and organizational skills, can work independently, and deeply believes in the mission and values of Voices. Reporting to the Principal and Business Manager, the Office Clerk will oversee the front office of the school and day to day front office operations, perform and coordinate varied and responsible secretarial and clerical functions relieving Principal/Business Manager of clerical and routine administrative details including making frequent contacts with parents, students and staff.

The ideal candidate will have an unwavering commitment to work in a mission driven school environment. He/She will have the ability to maintain a pleasant demeanor and positive attitude: in a high-traffic work area, with frequent interruptions by students, parents and staff.

• Provide information and answer questions regarding school programs, policies, procedures and regulations; relay information, messages and directives from the Principal
• Track student attendance and tardiness; assist in verifying reasons for absence, admit tardy students to class, monitor student sign out log and verify adult authorization to remove students from school
• Monitor student permission slips and medication/health forms for field tips and ensure all medications are distributed appropriately
• Monitor and track all necessary student forms are collected as needed
• Perform core office activities and administrative functions: phones, mail, ordering supplies, typing, maintaining the general files and databases
• Assist in providing information in person and via telephone, take and relay messages for staff and students
• Assist in maintaining and updating requirements for student immunizations and maintain records of medical testing (hearing, vision, scoliosis), student immunizations
• Assist in maintaining and updating student files and database (Power School)
• Assist with fundraising activities as necessary
• Maintain a variety of files and records which may contain confidential materials, including emergency contact information
• Assist with maintenance of office inventory supply
• Assist in preparation of bulletin boards, displays and…