Accounts Payable/Purchasing AIA Billing & Notary Coordinator
Listed on 2026-10-07
-
Accounting
Accounts Receivable/ Collections, Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Accounting Assistant -
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
About Us
Foundedin
1977,Triangle Contractorsisagrowingfull-servicemechanicalcontractorfocusedondeliveringturnkeyHVACandmechanicalservicestoastrongbaseofcommercial,andresidentialcustomers.
Triangleislocatedin Morganton,North Carolinaandservicesawiderangeofcustomersthroughout Central and Western North Carolina .
Wearesearchingforaskilledanddedicated Accounts Payable /PurchasingAIABilling&Notary Coordinatortojoinourteam
Job SummaryThe Accounts Payable /PurchasingAIABilling&Notary Coordinatorisresponsibleformanagingaccountspayable,purchase orders,constructionbilling,andnotarialservices.
Thispositionsupportsdailyaccountingandadministrativeoperationswhileensuringinvoices,purchase orders,AIAbillingdocuments,andprojectrecordsareaccurate,complete,andprocessedpromptly.
Accounts Payable
- Matchinvoicestopurchaseordersandreceivingdocumentation
- Reconcilevendorstatementsandresearchandresolvediscrepancies
- Prepareandprocesschecks
- MaintainaccuratevendorrecordsandAPfiles
- Monitorinvoiceduedatesandassistwithtimelypaymentprocessing
- Respondtovendorandsubcontractorquestionsregardinginvoicesandpayments
- Assistwithmonth-endandyear-endaccountingprocedures
- Prepare,issue,andmaintainpurchaseordersformaterials,equipment,and services
- Verifypurchaseordersagainstcontracts,quotes,invoices,andprojectrequirements
- Trackpurchase Ordersfromissuancethroughcompletionandpayment
- Coordinatewithprojectmanagers,vendors,subcontractors,andaccountingstaffregardingpurchaseorders
- Maintainaccuratepurchaseorderrecordsanddocumentation
- Assistwithresolvingpricing,quantity,andbillingdiscrepancies
- PrepareandprocessmonthlyAIApaymentapplications
- PrepareandmaintainAIAG
702/G703formsandsupportingdocumentation - Review contracts,change orders,invoices,retainage,andprojectbillingrequirements
- Coordinatebillinginformationwithprojectmanagers,owners,vendors,and subcontractors
- Trackprojectbillings,payments,retainage,andoutstandingbalances
- Reviewbillingpackagesforaccuracyandcompletenesspriortosubmission
- Collectandmaintainlienwaivers,invoices,approvals,and Otherrequiredbillingdocumentation
- Followuponmissing Orincompleteprojectdocumentation
- Maintainorganizedprojectbillingfilesandassistwithmonthlybillingcloseout
- Performnotarialactsinaccordancewithapplicablestatelawsandregulations
- Verifyidentificationandproperlyexecutenotarizeddocuments
- Maintainrequirednotaryrecordsandjournals
- Notarizecontracts,affidavits,lien-related documents,andotherbusinessdocumentsasneeded
- Ensurenotarialcertificatesarecompletedaccuratelyandappropriately.
- Maintainconfidentialitywhenhandlingsensitivelegal,financial,andbusinessdocuments.
- Highschooldiplomaorequivalent(required)
- Accounting,business,orfinanceeducation(preferred)
- 2+yearsofexperienceinaccountspayable,purchasing,construction accounting,orrelatedadministrativework
- ExperiencewithAIAbillingandG
702/G703stronglypreferred - Experienceprocessingpurchaseordersandvendorinvoices
- Active Notary Publiccommission (required)
- Proficiency with Microsoft Office ,particularlyExcel
- Experiencewithaccounting,ERP,orconstructionmanagementsoftwarepreferred
- Strongattentiontodetailandaccuracy
- Excellentorganizationalandtime-management skills
- Abilitytomanagemultipleprioritiesandmeetdeadlines
- Strongwrittenandverbalcommunicationskills
- Abilitytomaintainconfidentialfinancialandlegalinformation
- Accountspayableandinvoiceprocessing
- Purchaseordersandprocurement
- AIAG
702/G703paymentapplications - Constructioncontractsandchangeorders
- Retainageandprojectbilling
- Vendorandsubcontractormanagement
- Lienwaiversandcompliancedocumentation
- Accountreconciliations
- Microsoft Excelandaccounting/ERPsoftware
- Notaryservicesanddocumentexecution
Theidealcandidateishighlyorganized,detail-oriented,and dependable,withstrongexperienceinconstructionaccountingandadministrativesupport.
ThisindividualshouldbecomfortablemanagingAPtransactionsandpurchaseorders,preparingAIAbillingpackages,communicatingwithvendorsandsubcontractors,andperformingnotarialserviceswhilemaintainingaccuracyandconfidentiality.
Competitivecompensationcommensuratewithexperiencelevel.
Benefits- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Paidtimeoff
- Vision insurance
- Companypaidbasiclifeandlong-termdisabilityinsurance
This position is for the Accounts Payable / Purchasing AIA Billing & Notary Coordinator role at Sunstall Inc.
This opportunity is part of our work in Finance.
The advertised compensation is 45.000 - 60.000.
We aim to respond to suitable candidates as soon as possible.
Full…
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