Executive Administrative Assistant Job Morganton area,North Carolina USA,Administrative/Clerical

BLUE RIDGE COMMUNITY ACTION, INC. Executive Administrative Assistant

Job Description Who We Are

Blue Ridge Community Action, Inc. (BRCA) is a private, non‑profit organization serving Burke, Caldwell, and Rutherford counties since 1965. Our mission, “Helping People. Changing Lives,” reflects our commitment to strengthening communities and supporting individuals and families on their path toward stability and self‑sufficiency.

Position Summary

Under the supervision of the Executive Director, the Executive Administrative Assistant provides administrative, organizational and coordination support to the Executive Director, Board of Directors, Human Resources and Program Directors. The position also supports agency communications and requires professionalism, discretion, confidentiality, organization, attention to detail and the ability to manage multiple priorities.

Essential Duties / Responsibilities Board of Directors Support

Coordinate in-person and virtual Board meetings under the direction of the Executive Director, including scheduling, meeting logistics and preparation of materials.

Coordinate preparation of agendas and distribute meeting information and materials promptly.

Attend meetings and prepare and maintain minutes and action items as assigned.

Maintain Board member contact information, terms of service, committee assignments, attendance and other governance records.

Assist with scheduling Board subcommittee meetings and calls; maintain and distribute Board and committee contact lists.

Respond to routine Board inquiries and coordinate follow‑up with the Executive Director or appropriate staff.

Maintain executive and Board documents; coordinate Board travel arrangements and reimbursement documentation.

Maintain physical and electronic copies of agendas and minutes for the Board, Head Start Policy Council and other meetings as assigned.

Protect confidential Board discussions, personnel matters, executive compensation, legal matters and other sensitive information.

Administrative Support

Manage the Executive Director’s calendar, schedule appointments and meetings, prepare correspondence and organize files.

Assist with special projects requiring research, coordination, documentation and follow‑through.

Assist Human Resources with recruitment activities and entering authorized HR information into agency software systems.

Serve on assigned committees supporting internal and external agency activities.

Maintain funder and agency partner contact lists and central files for contracts, amendments and funding‑source correspondence.

Provide information and administrative support to help staff maintain effective office workflows.

Assist with employee recognition, the Planning Committee, staff communications, agency events and employee engagement activities.

Prepare and maintain senior leadership minutes and related documentation; track assigned project follow‑up.

Communications Support

Assist with agency‑wide internal and external communications.

Draft, proofread, edit and format newsletters, announcements, press releases, letters, staff communications, social media content, flyers, invitations and agency brochures.

Assist with maintaining the agency’s social media and communications calendar.

Coordinate photographs, graphics, program information and success stories for agency communications.

Develop and curate content for agency social media platforms and the website.

Maintain accurate, professional communications and a consistent agency brand voice across communication channels.

Respond to social media messages, inquiries and comments as assigned and refer them to the appropriate department head.

Perform other related duties as assigned by the Executive Director.

Skills & Abilities

Core knowledge, competencies, and…