Peak Center Department Manager

Welcome! We’re excited you’re considering an opportunity with us. Click Apply to be considered.

• Education:
  
  Bachelor’s degree in business or related field required.
• Or high school diploma or equivalent AND four years of administrative assistant level experience.

• One year of experience in a similar (i.e. clerical/administrative) capacity.

• Supervisory and management experience highly desired.

• Maintains basic financial responsibilities for the Department.
• Supervises financial data for department that includes UHA, State, Foundation and grant funds.
• Develops, along with Chairman and Administrator, annual budget for charges, receipts and expenditures.
• Authorizes, along with Administrator, all payments by department including billings, encumbrances, contracts, travel and continuing education expenses, salaries and bonuses.
• Provides Department Chairman and Administrator with monthly and YTD financial reports; maintains and justifies monthly expenditures on credit cards held for the department.
• Acts as Payroll Officer for department; monitors work hours, annual and sick leave, benefits and termination pay.
• Responsible for generating all paperwork necessary for hiring and termination of employees in department.
• Supervisory responsibilities for department; delegates and monitors all work functions for support personnel.
• Selects applicants for interview, coordinates offers and hires, on‑boards and trains, approves and grants accesses, completes reviews, disciplinary process.
• Rolebase Coordinator – determines and requests all accesses and exceptions for WVUH, UHA and WVU personnel.
• Ultimate Coordinator – oversees WVUH and UHA staff and faculty Ultimate policies; license verifications, 90 days and annual reviews.
• Coordinates teaching support by non‑professional personnel to produce audiovisual aids, copy material, room scheduling, student scheduling, and attendance records.
• Coordinates various seminars and workshops for continued education of support staff.
• Coordinates special lectureships within department.
• Participates in curriculum planning and long‑range planning in conjunction with Chairman.
• Coordinates and maintains responsibility for all University, State and Federal rules regarding affirmative action.
• Participates in internal management studies to increase department effectiveness, reduce costs and improve performance standards.
• Performs institutional duties for department.
• Coordinates marketing and special publications such as the Annual Report and quarterly newsletter.
• Attends WVU/WVUH/UHA Leadership meetings.
• Researches grant supervision, assigns appropriate secretarial and software support to monitor and budget all monies from grants and contracts, coordinating with University and Federal or other granting agency sources.
• Expert Business Officer (EBO) approver for the State PCard (My Expenses for State/Research Corp travel and employee reimbursements).
• Supervisory Responsibilities:
  
  Administrative/clerical staff.

• Prolonged periods of sitting.
• Manual dexterity is used in operating standard office equipment.
• Visual strain may be encountered when viewing computer screens.
• May require moving through various areas within the building, requiring use of stairs and elevators.

• Normal office environment.

Scheduled Weekly

Hours:

40

Shift:
Exempt/Non‑Exempt:
United States of America (Exempt)
Company: PHH Peak Health Holdings
Cost Center: 2920 PEAK Welcome Center Peak Building
Address: 1085 Van Voorhis Road, Morgantown, West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.