Office Coordinator

Requisition

Locations:
Morgantown

Pay Range: $16.90 - $18.75

Schedule:
Monday - Friday; 7am - 8am start time

to experience a Day in the Life of our Teammates!

Uncap Your Potential at America's Largest Coca-Cola Bottler - Pour Your Passion into Purpose!

We're more than beverages—we're building meaningful careers and vibrant communities. Join our team where your talent meets purpose, and every teammate directly shapes our success.

• Career Growth: Clear pathways to advance and develop your career
• Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan
• Purpose-Driven: Create meaningful impact in the communities you serve
• Professional Development: Dedicated training + personalized mentorship

Join us - your refreshing new chapter starts here!

The Office Coordinator provides reception and clerical support for a distribution center or business office to maintain efficient communications between public callers, vendors, employees, and candidates seeking employment. This position coordinates field office operations to ensure organizational effectiveness and efficiency. The Office Coordinator is accountable for a variety of duties that support various functions ranging from Human Resources, Finance, Security, and Procurement.

• Coordinates pre-employment physical testing (where applicable) and processes pre-employment background checks and drug screens. Creates new s and sets up access to building and logs the information into the facility security system. Coordinates with other Administrative staff in scheduling  pictures. Ensures completion of hiring-related documentation, assisting teammates with completion of new hire documentation and related system entries. Inspires the teammate onboarding experience including benefit and company services introduction
• Provides teammate services including but not limited to work and time off scheduling, management of the timekeeping system, ensuring facility and badge access, and issues are resolved. The focal point for a broad spectrum of employee (and spouse) questions for problem resolution and often serves as a liaison to department leaders on a wide array of employee relations issues. Verifies and completes weekly payroll, submit some variable compensation requests and over/shorts, and researches other pay-related matters.
  
  Facilitates teammate master data changes to ensure that information is accurate, and employees are paid appropriately
• Procures location supplies which often include but are not limited to office, janitorial, Point of Sale materials, customer promotions, first aid replenishment, break room, and work-related equipment/handling supplies. Codes and submits invoices for payment. Procures temporary labor as required
• Coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.)
• Facilitates and/or schedules facility or system repair requests as required. Maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current. Maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges
• Researches and provide analysis on P/L queries, other financial variances, and status of invoice payments
• Maintains OSHA and other safety-related documentation and logs
• Ensures teammates are set up in the company E-learning management solutions while ensuring other special compliance documentation requirements (Department of Transportation, Safe Quality Food, MSDS, and others) are maintained and current
• Often provides administrative support to location safety committees and ensures the follow-up to tasks related to accidents
• Facilitates location Transitional Return to Work assignments and related requirements. Often serves as primary liaison with Corporate Risk Management Team and TPA
• Performs general administrative duties such as mailing/shipping of materials, places and facilitates teammate drink orders, maintains legal postings in the facility, and creates/publishes needed…