H Event Support Coordinator - Division of Land-Grant Engagement​/WVU Extension

Job Description - 4-H Event Support Coordinator - Division of Land-Grant Engagement/WVU Extension (28569)

4-H Event Support Coordinator - Division of Land-Grant Engagement/WVU Extension 28569

Description

The Division of Land-Grant Engagement at West Virginia University is currently accepting applications for a 4-H Event Support Coordinator.

This position provides administrative and logistical support for state-level 4-H Youth Development programs and events under the direction of assigned faculty and supervisors. Responsibilities include coordinating event planning, registration, vendor services, and communications to ensure the successful delivery of programs and compliance with organizational standards.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Coordinates state-level 4-H Youth Development (4-HYD) events and activities under the direction of the 4-H event leadership teams. Responsibilities include assisting with event planning and budgeting, contracting vendors, arranging meeting facilities, managing setup requirements, processing billing, and supporting registration. Provides exceptional, human-centered service to participants and volunteers, troubleshooting registration issues and helping de-escalate challenging situations when needed. Communication outside normal working hours may be required to accommodate participant schedules.
• Provides exceptional, human-centered service by engaging empathetically with external constituents and internal faculty, staff, and volunteers across multiple channels. Demonstrates strong written and verbal communication skills, empathy, and patience in all interactions.
• Assists internal and external users with event registration through the registration management system (ZSuite), offering empathetic and patient support to resolve technical issues and ensure a positive experience.
• Works with faculty, staff, volunteers, participants, and families to share information and recruit for upcoming state events and activities, using clear and professional written and verbal communication.
• Coordinates and organizes the calendar of events for the 4-HYD program unit.
• Assists Extension faculty, staff, and statewide initiatives with events and activities as needed, including large-scale organizational events such as WVU Day at the Legislature, 4-H Shooting Sports events, State Fair of WV, Annual Meeting, and other WVU Extension events. Collaborates closely with event directors, event leads, and the 4-HYD Camping Specialist.
• Supports volunteer and young adult vetting processes for state events and activities, including communication, collection of information, confirming dates, and ensuring compliance with youth protection guidelines.
• Coordinates WVU 4-H’s participation in National 4-H related events under the direction of 4-H unit leadership, including dissemination of information to counties/participants, securing chaperones, oversight of the application process, budgeting, supporting fellowship/educational efforts, logistics, and communication between state and National event liaisons, as well as county colleagues and families. Attends National events in the state contact role when appropriate.
• Works closely with the WVU Extension recruiter to promote WVU-based events such as 4-H Football, Basketball, Soccer, and Baseball Day and explore recruitment opportunities during state 4-H events.
• Manages budgets for state 4-H…