Operation Coordinator - School of Pharmacy

About the Opportunity

The School of Pharmacy at West Virginia University is currently accepting applications for an Operations Coordinator.

The Operations Coordinator manages the day-to-day operations of the Office of Academic Affairs within the School of Pharmacy. This position works independently and provides a high level of administrative support to the Senior Associate Dean of Academic Affairs and Educational Innovation in designing, planning, and coordinating events, meetings, curricular, and instructional components of the Doctor of Pharmacy (Pharm

D) program and ensuring smooth academic operations. This position requires onsite work, with potential for occasional hybrid work after the first 90 days.

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

• Serves as the primary School of Pharmacy Schedule Listing Index (SLI) Coordinator to schedules classrooms and event spaces for academic courses, ensuring optimal space utilization, managing conflicts, and coordinating with faculty and to meet classroom needs.
• Coordinates the scheduling of required and elective courses for a specific cohort, optimizing classroom use.
• Coordinates and participates in events sponsored by the Office of Academic Affairs (e.g., curricular focus groups, accreditation meetings).
• Develops classroom requests for semester and final exams according to individual class schedules for the Doctor of Pharmacy and PhD programs utilizing 25
  
  Live. Oversees accuracy, updates and submission of SLI to assure appropriate information such as course director, course title, credit hours and semester to be offered for publishing in the university schedule of courses/catalogs.
• Oversees scheduling of courses, examinations, and other scheduled events related to the curriculum in the Banner records system.

• Updates curricular and faculty information in WVU's Undergraduate and Graduate catalogs; coordinates submission of catalog changes to the Office of the Registrar.
• Reviews and submits new course and program applications or course and program modifications for submissions to the University, facilitating the movement through the University approval process.

• Creates documents, reports, and supplemental materials required for continued accreditation of the Pharm
  
  D program by the Accreditation Council for Pharmacy Education and for reporting to the American Association of Colleges of Pharmacy.
• Creates annual surveys for students, faculty, alumni, and other constituents. Distributes evaluation forms and analyzes evaluation results.
• Coordinates and manages curriculum data from curricular surveys, course reviews, and focus groups, and prepares summary reports.
• Compiles information and compose reports for School of Pharmacy publications (i.e., annual alumni report, newspaper press releases) related to the Doctor of Pharmacy degree program.

• Plans and oversees ceremonies and meetings hosted by the Office of Academic Affairs, including the annual Scholarships and Awards Convocation, resident orientation, teaching assistant orientation, and Town Halls and retreats related to the Office of Academic Affairs. Responsibilities may include but are not limited to: development and review of guest lists and attendance; creation of online application…