Hybrid Foundation Fund & Scholarship Coordinator - Eberly College Business Office

Job Description - (Hybrid) Foundation Fund & Scholarship Coordinator - Eberly College Business Office (28392)

(Hybrid) Foundation Fund & Scholarship Coordinator - Eberly College Business Office 28392

Description

The Eberly College of Arts and Sciences at West Virginia University is currently accepting applications for a (Hybrid) Foundation Fund & Scholarship Coordinator.

The Foundation Fund & Scholarship Coordinator oversees the management and utilization of WVU Foundation resources within the Eberly College of Arts and Sciences (ECAS). They will provide fund data and guidance to College/Department leadership to ensure appropriate application and utilization of Foundation resources. The Foundation Fund & Scholarship Coordinator will manage the scholarship programing for the College. They will engage College/Departmental scholarship committees and other impacted constituencies to ensure timely and effect awarding of Foundation supported scholarships and student academic enrichment funding.

• 24 annual leave (vacation) days per year or more based on years of service ( employee leave )
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Manage a large and diverse portfolio of Foundation funds contained within twenty-three budgetary units within ECAS.
• Serve as a Foundation funding resource to College and Departmental leadership, faculty and staff. Provide, as appropriate, information related to specific fund restrictions, balances and activity. Identify funding opportunities to support specific College/Department projects or initiatives.
• Perform research on fund history and assists in the review of donations/expenses.
• Coordinate with the College development staff and the WVU Foundation on fund maintenance including the setup of new funds, transfer of cash between funds, fund closeout and the reassignment of funds between College units.
• Create and maintain Foundation back bill accounts/budgets to allow the use of West Virginia University procurement and payroll services.
• Ensure annual professorship back bill budgets are established and communicated to the appropriate faculty member.
• Maintain College/Departmental access to the WVU Foundation financial system. Ensure timely setup and removal of ECAS employees.
• Prepare monthly activity reports on Foundation funds and distribute them to the appropriate budgetary units. Identify any issues or concerns with spending/revenue transactions and identifies instances of over/under fund utilization. Communicate this information to the appropriate College/Departmental administrator as well as departmental professional staff as appropriate.
• Participate in College Business Office quarterly budget meetings with unit leads to discuss Foundation fund activity and utilization.
• Provide fund activity information to the development office staff so that it may be shared with donors. Monitor key funds to ensure activity will result in donor satisfaction.
• Identify opportunities to adjust individual fund restrictions to allow for better utilization of funding. Work with College/Departmental leadership to revise restrictions. Coordinate fund restriction changes with the WVU Foundation and West Virginia University as appropriate.
• Coordinate and review Foundation funded grants with the College Business Office post award grant team. Meet monthly with this team to review balances, end dates, and assist with award close out as needed. Provide reports on Foundation grant activity.
• Serve as a liaison to the WVU…