On-site Assistant Accountant - Shared Services Center

Description

The Shared Services Center at West Virginia University is currently accepting applications for an Assistant Accountant.

About the Opportunity

This position is full time onsite with the Shared Services Center (SSC) Accounts Receivable team at One Waterfront Place, Morgantown, WV. This is a professional level position which is responsible for preparing, monitoring, analyzing, and modifying various revenue activities for West Virginia University, including regional campuses, and WVU Research Corporation. The primary purpose of this position is the development, monitoring, and control of systems necessary to provide the financial data required for accurately recording receipts in the University accounting system.

The position is also responsible for coordinating revenue activities with WVU colleges, units and business offices, and regional campuses.

Responsibilities require a good working knowledge of the Oracle system as well as WVU policies and practices to communicate with outside agencies. This position interfaces with other University service units and the State Treasurer's Office to facilitate the development and completion of these activities.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Receiving and Preparing Checks for Deposit
  • Oversees and manages the daily on-site deposit process for the Shared Services Center. This includes receiving, organizing, and processing between 70 to 100 checks each week that arrive through multiple channels, such as USPS mail, internal WVU departments, and WVU Campus Mail. Ensures that all incoming payments are handled with a high level of accuracy, confidentiality, and timeliness in accordance with university financial policies and procedures.
  • Responsible for scanning and maintaining detailed electronic records of all received checks. This includes creating a digital copy of each check along with its corresponding check stub and any accompanying documentation. All scanned materials are saved and properly filed in the secure network location: N: hared Services ecure inancial Management ccounts Receivables Scan. Maintains organized and auditable records to support financial reconciliation, transparency, and reporting requirements.
    
    Collaborates with financial management staff as needed to resolve discrepancies or provide documentation for review.
  • Responsible for conducting thorough research to determine the correct application and allocation of each individual check received by the Shared Services Center. This process frequently involves direct communication and collaboration with various WVU departments, as well as coordination with WVU Sponsored Programs Financial Management to ensure payments are properly applied to the appropriate accounts or sponsored awards.
  • Utilizes Salesforce Case to retrieve and verify receipt information, ensuring that all transactions are accurately documented and aligned with institutional financial policies. A significant portion of the checks processed relate to Sponsored Projects and Award activities, requiring meticulous attention to detail and familiarity with grant funding procedures and compliance standards.
  • Responsible for confirming that each check is properly completed before…