Fleet Rental Coordinator

Salary: £30,000 – £35,000 + Quarterly Bonus (up to £2,400 per year)

Hours:

Monday to Friday, 8:00am – 5:00pm (Flexible start and finish times available) Working Pattern:
Office-based (No hybrid working) Location Morley

A Fleet Rental Coordinator is needed to join one of the UK’s leading vehicle rental and fleet management businesses. Working within a busy and supportive team, you will play a key role in ensuring the cars remain roadworthy, compliant and available throughout their lifecycle.

You’ll work closely with internal departments, dealerships, repairers, insurers and maintenance providers to minimise downtime, coordinate vehicle activity and support the efficient operation of a nationwide fleet.

This opportunity would suit someone with experience in fleet administration, vehicle rental, automotive service or workshop coordination who enjoys working in a varied and fast-moving environment.

As a Fleet Rental Coordinator, you will support the day-to-day management of the company’s vehicle fleet, helping to maximise availability, maintain compliance and deliver outstanding service across the business.

• Support the daily operation of the rental department.
• Manage the inbox and respond to enquiries.
• Arrange deliveries of new vehicles.
• Accurately add new vehicles to the management system.
• Coordinate tracker installations with external suppliers.
• Schedule servicing, MOTs and repairs.
• Work with branches, reservations and suppliers to minimise Vehicle Off Road (VOR).
• Liaise with dealerships, recovery providers, insurers and storage companies.
• Process First Notification of Loss (FNOL) claims.
• Ensure recharge invoices are accurate and processed on time.
• Process purchase invoices and maintain records.
• Renew tax and support compliance requirements.
• Assist with car disposals in line with BVRLA standards.
• Support the re marketing team to maximise resale values.
• Provide excellent operational support across the business.

• Excellent organisational and administrative skills.
• Experience with in rental or automotive environments.
• Strong attention to detail.
• Able to manage multiple priorities.
• Excellent communication and relationship-building skills.
• Confident negotiating with suppliers to achieve the best outcomes.
• Good Microsoft Office skills.
• Positive and proactive attitude.

• Knowledge of servicing, repairs and maintenance.
• Understanding of MOTs, taxation and insurance processes.
• Experience working with dealerships or maintenance providers.
• Knowledge of BVRLA standards.

• £30,000 – £35,000 salary
• Quarterly bonus worth up to £2,400 per year
• Flexible start and finish times
• Monday to Friday working
• 28 days holiday
• Company pension
• Company social events
• Ongoing training and development
• Excellent long-term career prospects