Billing Clerk

Billing Clerk

We are looking for a Billing Clerk to join an on-site team in New Jersey in a contract-to-permanent capacity. This position is ideal for someone who can manage a high volume of billing activity while maintaining accuracy, meeting deadlines, and supporting strong client service. The role works closely with attorneys, support staff, and collections personnel to prepare invoices, monitor billing progress, and address issues that affect payment and account status.

Responsibilities:

• Prepare, review, and finalize monthly prebills and client invoices with careful attention to accuracy and timeliness.
• Apply client-specific billing terms, including negotiated fee structures, discounts, task codes, and other matter-level requirements.
• Submit invoices through electronic billing platforms, monitor submission results, and resolve rejected or delayed bills.
• Partner with attorneys and collections staff to follow up on unbilled time, aging items, and outstanding balances.
• Investigate and correct billing discrepancies by working with legal staff, paralegals, and administrative team members.
• Respond to questions related to invoices, charges, and payment status in a thorough and service-focused manner.
• Process approved write-offs in accordance with established firm guidelines and documentation standards.
• Handle complex billing scenarios such as split billing arrangements, multiple discount structures, and electronic invoice formatting requirements.
• Review billing support and related records to confirm that time entries and expenses are complete, accurate, and properly reflected on client invoices.