Office Administrative Assistant

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Opportunity for advancement
• Paid time off
• Training & development

We are currently seeking a motivated and detail-oriented Office Administrative Assistant with strong organizational and communication skills to support administrative and transactional functions.

• Executive Support: Manage the CEO’s daily calendar, schedule meetings, coordinate travel, and ensure timely communication and task follow-up.
• Confidential Communication: Handle sensitive business information, correspondence, and contracts with discretion and professionalism.
• Meeting Coordination: Prepare agendas, organize materials, take meeting minutes, and track action items for internal and external meetings (investors, lenders, brokers, development partners, etc.).
• Document Management: Draft, review, and organize contracts, proposals, leases, and presentation materials; maintain organized digital and physical filing systems.
• Transaction Support: Assist in coordinating due diligence materials, closing binders, and compliance documentation for acquisitions, sales, or financings.
• Research & Reporting: Conduct market research, compile property data, and prepare summary reports or briefing memos for the CEO’s decision-making.
• Stakeholder Liaison: Act as the first point of contact for key partners, brokers, investors, and internal teams; manage communications professionally and efficiently.
• Project Tracking: Maintain project timelines, monitor progress on development or investment initiatives, and provide weekly status updates.
• Expense & Budget Management: Process expense reports, vendor invoices, and reimbursements; assist with budget tracking as directed.
• Event & Meeting Logistics: Plan off‑site meetings, investor presentations, or company events, ensuring seamless logistics and professional execution.
• Office & Team Support (as needed): Oversee office supplies, vendor coordination, and support general administrative operations to keep the CEO’s office running smoothly.

• Strong organizational and time‑management skills
• Excellent communication and writing abilities
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, )
• Understanding of real estate terminology and transaction processes
• High level of discretion, professionalism, and attention to detail