Manager, Grants & Research - Post Award CT and Grants

The Manager, Post-Award oversees a team responsible for the administrative, financial, and compliance management of sponsored projects following award execution through closeout. This position serves as a key operational leader supporting clinical research studies, industry-spons for clinical trials, and federal and state grant-funded programs. Primary responsibilities include oversight of clinical trial revenue cycle management, clinical trial management system (CTMS) administration, post-award financial oversight, cash receipt posting and reconciliation, invoicing and accounts receivable management, time and effort monitoring, regulatory financial compliance, and post-award administration of federal and state grants in accordance with Uniform Guidance (2 CFR Part 200), sponsor requirements, and institutional policies.

The Manager, Post-Award, collaborates closely with principal investigators, research operations, finance, compliance, grants management personnel, and external sponsors to ensure financial stewardship, regulatory compliance, and operational excellence across the research portfolio.

Manage post-award financial administration of industry-sponsored clinical trials, research agreements, and investigator-initiated studies.

• Cash receipt posting
• Payment tracking
• Sponsor invoice administration
• Accounts receivable monitoring
• Reconciliation of sponsor payments against executed budgets and contracts
• Verify study milestone payments, enrollment payments, pass-through costs, startup fees, retention payments, and closeout payments.
• Review payment discrepancies and work directly with sponsors and CROs to resolve billing and payment issues.
• Ensure accurate allocation of research revenue to study accounts and cost centers.
• Monitor aging receivables and develop collection strategies for outstanding balances.
• Prepare financial reports and forecasts for research leadership and principal investigators.
• Support clinical trial budget-to-actual analysis and financial performance monitoring.
• Oversee studies, calendars, milestones, billing rules, payment schedules, and financial workflows within the CTMS platform.
• Ensure team members create accurate integration of protocol calendars, coverage analysis determinations, budget schedules, and sponsor payment terms.
• Monitor CTMS data quality and perform routine audits to ensure data integrity.
• Develop and maintain standard operating procedures, user guides, and training materials as needed.
• Ensure end-user training and support for research coordinators, financial analysts, and investigators.
• Generate operational, financial, enrollment, and performance reports from the CTMS.
• Partner with Information Technology and system vendors to implement upgrades, enhancements, and workflow improvements.
• Manage post-award administration of federal, state, local, and foundation-sponsored programs.

• Uniform Guidance (2 CFR Part 200)
• Agency-specific regulations
• Notice of Award requirements
• Sponsor terms and conditions
• Institutional policies and procedures

Review expenditures for allowability, allocability, reasonableness, and consistency.

• Assist investigators and departments with budget management and spending plans.
• Monitor projects burn rates and identify financial risks requiring corrective action.
• Prepare and submit financial reports as required by agency sponsors.
• Coordinate budget revisions, carry forward requests, no-cost extensions, and other post-award actions.
• Review and…