Administrative Assistant

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Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace.

We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design.

This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. The Administrative Assistant provides executive‑level administrative support to ensure seamless operations across the organization, supporting both Morristown and Franklin Park.

This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage complex schedules, prepare high‑quality documents, and facilitate effective communication. Additionally, the position is responsible for maintaining office organization and managing office supplies to support a productive work environment. The Administrative Assistant serves as a key resource for leadership and cross‑functional teams, ensuring efficiency and professionalism in all administrative processes.

• Calendar Management:
  Schedule and coordinate meetings, appointments, and travel arrangements using Outlook and Teams.
• Document Preparation:
  Create, edit, and format reports, presentations, and correspondence in Word and PowerPoint.
• Data Management:
  Maintain and update spreadsheets, databases, and records in Excel.
• Email Handling:
  Manage inboxes, prioritize messages, and draft professional communications.
• Meeting Support:
  Prepare agendas, take minutes, and distribute follow‑up actions.

• Excel Expertise:
  Build and maintain complex spreadsheets, use formulas, pivot tables, charts, and data analysis tools.
• PowerPoint Design:
  Develop visually appealing presentations for executives and stakeholders.
• Teams
  
  Collaboration:
  
  Organize virtual meetings, manage channels, and share files effectively.
• SharePoint/One Drive:
  Manage document storage, version control, and permissions.
• Outlook Efficiency:
  Set up rules, manage calendars, and coordinate across multiple time zones.

• Confidentiality:
  Handle sensitive information with discretion.
• Reporting:
  Generate weekly/monthly reports and dashboards for leadership.
• Project Coordination:
  Assist in tracking project timelines and deliverables.
• Vendor & Client Liaison:
  Communicate professionally with external partners.

• Problem‑Solving:
  Troubleshoot technical issues with Microsoft tools.
• Process Improvement:
  Streamline workflows using automation features (Excel macros, Power Automate).
• Event Planning:
  Organize executive events, conferences, and off‑site meetings.
• Performs other related duties as assigned.

• High school diploma or equivalent required;
  Associate's degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.
• Must have a valid driver's license.

• Excellent communication and presentation skills, both verbal and written.
• Self‑starter, highly creative, organized, attention to detail, and…