Executive Assistant

3 days ago Be among the first 25 applicants

This range is provided by Renold Jeffrey. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $85,000.00/yr

Seeking a highly skilled and exceptionally organized Executive Assistant to provide dedicated support to the CEO, CFO, and regional Managing Directors.

This role requires a polished professional who can operate confidently in a fast‑paced manufacturing environment, balancing high‑energy execution with the tact and composure required when interacting with senior leaders, board members, and cross‑functional teams. This exciting opportunity is fit for someone with high integrity, ability to flex daily duties, and able to build efficiencies using technology.

Executive Support

• Manage complex global calendars, scheduling across time zones and prioritizing shifting demands.
• Coordinate executive and board meetings, including preparation of agendas, presentations, briefing materials, and secure distribution of documents.
• Handle domestic and international travel arrangements, including itineraries, reservations, logistics, and expense reports.
• Maintain and organize Outlook folders, ensuring timely follow‑up and high‑level inbox management, including drafting, reviewing, and responding to messages when appropriate.
• Serve as a trusted point of contact, exercising discretion and sound judgment in all interactions.

Administrative & Cross‑Functional Support

• Provide support in HR, Sales, Customer Service, Inside Sales, and general administrative areas during periods of low executive workload.
• Assist with ad‑hoc reporting, including but not limited to sales reporting and cross‑functional reporting.
• Help maintain office organization, workflows, and communication between locations globally.

Operational & Cultural Responsibilities

• Work onsite at the Morristown plant at least 4 days per week to remain connected to operations and promote our team atmosphere.
• Exhibit strong intuition, professionalism, and situational awareness, knowing when to lead, when to support, and when to step back.
• Adapt quickly to a dynamic environment with fluctuating priorities and shifting demands.
• Uphold a high‑performance standard with close attention to detail, quality, and follow through.

• Calendar and priority management; authority to prioritize, decline, rearrange or reschedule meetings on behalf of the CEO and CFO.
• Communication and email management; authority to organize incoming emails, flag urgent items, draft responses, and send communications on behalf of executives when appropriate.
• Travel and logistics; authority to choose travel arrangements and accommodations, adjust itineraries, make real time changes, and manage travel related expenses within guidelines.
• Board and executive meeting coordination; determine meeting preparation requirements, adjust agendas, manage attendee lists and coordinate with board members, as needed.

While the EA will not have direct people‑management responsibilities, they will have significant functional authority in calendar and communication management.

• Ability to manage global scheduling conflicts, make real‑time decisions, and negotiate meeting times with internal and external customers.
• Ability to contribute to reporting, document preparation, and workflow support without requiring constant supervision.
• Ability to organize or refine, and enforce digital file storage, meeting preparation processes, and communication workflows.
• Judgment to elevate issues appropriately.
• Expected to maintain a high level of confidentiality regarding sensitive business matters and strategic topics, and exercise excellent judgment.
• Exceptional organizational, time‑management, and multitasking abilities.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams.
• High energy with a calm, professional presence.
• Maintain a respectful tone while communicating with necessary…