Accounting & Administrative Specialist

Accentuate Staffing is currently seeking an Accounting & Administrative Specialist for a growing Manufacturing company in Morrisville, NC 27560. The Accounting & Administrative Specialist will be responsible for supporting the day-to-day accounting functions (Accounts Payable, Accounts Receivable, Payroll, etc.) as well as supporting HR Administrative functions. If you are looking to work for a family‑oriented organization who values their employees by offering flexibility and excellent benefits, this could be a great fit for you.

• Match all invoices with purchase orders and receiving records
• Processes accounts payable and cash disbursement transactions within established guidelines
• Generate invoices to customers
• Ensure customer payments are received according to payment terms
• Assists Accounting Manager with maintaining the general ledger including entry of all standard and non‑standard journal entries under the supervision of the Accounting Manager
• Maintain all accounts payable, vendor, cash disbursements and billing files
• Assists in the monthly close and annual audit
• Maintain check number log signed by authorized check signer to ensure continuity of checks used and voided
• Generate weekly cash forecast report
• Process expense reports
• Reconcile monthly bank statement
• Reconcile monthly credit card statement
• File quarterly Sales and Use Tax

• Maintain all confidential employee and payroll files under the established guidelines
• Complete all new hire onboarding, as well as any change requests by employees
• Maintain and process all employee time sheets and attendance records including vacation, sick time and hours worked on government contracts
• Assist with administering employee benefit plans (401K, Health Insurance, Dental Insurance, Flexible Spending Account, Life Insurance and Disability Insurance)
• Processes monthly payroll via the 3rd party payroll service in a timely and highly confidential manner
• Maintain employee manual containing company policies, procedures, and benefits information on the shared network drive
• Create, process and maintain any workers compensation claims
• Process and maintain any COBRA transactions
• Assist with employee benefits changes & questions
• Calculate and process payment of sales commission
• Purchase all required office and kitchen supplies
• Maintain Vendor credit references and tax forms as needed

• Proficiency in Quick Books Online required
• Payroll experience
• Experience with 3rd Party Payroll Software (ADP, Prime Pay, Paylocity, etc.)
• Associates or Bachelor’s Degree preferred
• Minimum of 2 years’ experience in Accounting
• Proficiency in Microsoft Word and Excel
• Strong written and verbal communication skills
• Self‑motivated, high‑energy individual with strong drive for accomplishment
• Positive Attitude