Executive Administrative Partner

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This role provides high-level executive support through proactive calendar management, meeting coordination, and travel arrangements, while serving as a trusted gatekeeper and decision-maker. It involves overseeing expense reports, educating executives on policies, and ensuring confidentiality across global operations. The position requires strong leadership, communication, and organizational skills, with a focus on event planning, presentation preparation, and mentoring administrative staff. Success in this role demands initiative, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

• Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings
• Attend executive staff meetings, including tracking actions, following up
• Assist with org specific projects paying high attention to detail on event planning workshops, team events, etc.
• High degree of initiative and ability to anticipate needs
• Ability to practice best judgement when making decisions on behalf of executive
• Arrange multi-leg international and domestic travel
• Pro-active tracking of all flight and ground transportation
• Complete understanding of company policies and tools
• Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve expense reports on behalf of executive
• Process expense reports and reconcile against statements
• Understanding of organizational structure
• Ability to work across GEO’s
• Maintains confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assists extended team members with administrative duties as needed
• Provide mentorship to admin assistants in support center

• Associates Degree or combined 3+ years of experience supporting executives in a corporate environment
• Proficient in MS Office 365 Suite

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
  
  Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

• United States of America - North Carolina - Morrisville
• United States of America
• United States of America - North Carolina
• United States of America - North Carolina - Morrisville

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