Administrative & HR Support Professional

Purpose of your Job

As a key member of our Operations & People Support team, you’ll play an essential role in creating a smooth, well‑organized, and engaging workplace experience. This position is perfect for someone who enjoys keeping things running efficiently, supporting people, and contributing to an international, fast‑growing environment.

In this role, you will:

• Ensure a seamless day‑to‑day office and administrative environment that enables our teams to do their best work.
• Play an important part in people‑related processes — from onboarding new colleagues to supporting internal communication and ensuring a consistent, positive employee experience.
• Act as a hands‑on coordinator and trusted partner for internal teams and external service providers.
• Contribute to building and continuously improving our administrative and HR structures, supporting Coriolis’ mission and long‑term growth.

You’ll thrive here if you enjoy taking ownership, working collaboratively with a diverse group of colleagues, and driving organizational excellence with a service‑oriented mindset.

Administrative & Organizational Support:

• Handle general administrative and office management tasks, including scheduling, correspondence, documentation, and supplies coordination.
• Support internal communication, meeting organization, and travel arrangements.
• Coordinate with external service providers, contractors, and suppliers to ensure smooth operational processes.
• Maintain and organize internal documentation, contracts, and records to ensure transparency and compliance.
• Support office‑related projects such as setup, maintenance, and process improvements.
• Reception of Visitors and Event planning

People & Coordination Support:

• Assist in people‑related administrative processes, such as recruiting, onboarding, contract and document preparation, and offboarding.
• Act as local contact for employees and managers regarding administrative and operational topics.
• Maintain employee information and records in collaboration with POC, ensuring accuracy and confidentiality.
• Support internal communication, information flow, and coordination across teams.
• Help implement company policies and procedures to ensure a consistent and compliant employee experience.

Finance & Compliance Assistance:

• Support administrative tasks related to finance, such as collecting and preparing invoices or tracking approvals.
• Coordinate with the Finance unit and external partners to ensure timely and accurate document handling.
• Ensure compliance with internal guidelines, data protection rules, and relevant local guidelines.

• Successfully completed commercial training or degree in Business Administration, Office Management, Human Resources, Social Sciences or a related field
• 2-5 years of experience in administrative, office, coordination or HR roles.
• Experience working in an international environment and with external partners is desirable
• Ideally experience in HR Administration in North Carolina (NC)
• Good working knowledge of MS Office
• Experience with digital tools and HR or project systems is an advantage
• Affinity for structured processes, organization, and documentation
• Excellent verbal and written communication skills
• Fluency in English (both written and spoken)
• Strong organizational and coordination skills with attention to detail
• Reliable, proactive and hands‑on working style
• Ability to work independently while collaborating effectively within a team
• Open‑minded and motivated to contribute to a growing international organization
• Candidates must based in North Carolina (NC) or willing to relocate to NC to support on‑site responsibilities and ensure effective coordination with local teams.

Let’s formulate innovation together…
Our success & development is created by the people working together  put People first! That’s why we have a growth mindset, and value personality, collaboration and community to create an empowering and inspiring working space with focus on quality and customers.

We would like to grow together with you!
Let’s continue building and creating the future now! Join our Team of…