Payroll and Benefits Specialist

Role Objectives:

Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission‑driven organization dedicated to advancing clinical research and transforming lives.

The WEP Clinical Payroll and Benefits Specialist is responsible for ensuring the accurate and timely processing of the company’s monthly payroll for both salaried employees and hourly 1099 contractors, as well as administering employee benefits programs. This role supports a multi‑state workforce and requires a solid understanding of state payroll tax regulations, benefits administration, and experience with state tax identification (TIN) registration processes.

The role primarily involves managing payroll within our payroll and HR management platform, Paychex Flex, and utilizing our Human Resources Information System, Bamboo

HR, to import contractor hours and manage benefits data. The Payroll & Benefits Specialist also oversees key benefits processes such as employee enrollment, deductions reconciliation, leave‑of‑absence plans, and coordination with carriers and brokers.

• Team Player
• Communicative
• Attention to detail
• Organized

• Administer the full‑cycle payroll process for employees and contractors in Paychex Flex, ensuring accuracy, timely processing, and compliance across multiple U.S. states.
• Maintain accurate payroll data including new hires, terminations, compensation changes, contractor hours, and benefits updates.
• Monitor and ensure multi‑state payroll compliance, including tax setup, with holdings, state TIN registrations, and review of payroll tax filings.
• Process payroll adjustments such as deductions, reimbursements, bonuses, and leave‑related pay, and reconcile payroll data with HR and Accounting.
• Respond to payroll inquiries with professionalism and confidentiality while staying current on evolving regulations and best practices.
• Manage the employee benefits lifecycle including enrollments, QLEs, terminations, and updates across benefits platforms.
• Reconcile benefits deductions, audit carrier invoices, administer HSA/401(k) contributions and leave‑of‑absence or disability programs, and prepare related reports.
• Support annual Open Enrollment, employee communications, and serve as a point of contact for benefits questions, escalating complex issues when required.
• Maintain benefits documentation and coordinate with brokers to ensure compliance with ACA, ERISA, and other regulatory requirements.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 3–5 years of payroll administration experience, including multi‑state payroll processing
• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) preferred
• Proficiency in Paychex Flex and experience with Bamboo
  
  HR OR similar HRIS/timekeeping systems
• Solid understanding of federal and state payroll tax compliance, including managing state TIN registrations
• Familiarity with both employee and 1099 contractor payroll processes
• Experience administering employee benefits programs and supporting compliance (e.g., ACA, COBRA, ERISA)
• Strong verbal and written communication skills, analytical and organizational skills, and attention to detail
• Proficiency in Microsoft Office, especially Excel, and ability to maintain confidentiality

Medical, dental, and vision insurance, FSA, HSA

Voluntary short‑term and long‑term disability insurance

Voluntary life insurance

401(k) safe harbor plan and company match

Paid vacation, holiday, and sick time

Paid maternity & paternity leave

WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.