Administrative Assistant

Job Description

Join to apply for the Administrative Assistant role at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Business Services

Our Product Support and Logistics Division (PSLD) is one of the most innovative divisions within Caterpillar. In PSLD, as within all of Caterpillar, our priority is our customers and helping them build a better world. PSLD is responsible for the worldwide distribution of Cat aftermarket parts, integrated logistics, and global service to develop and support our global dealer network and customers.

As the Administrative Assistant to the Vice President of Integrated Logistics Services (ILS), you will provide a multitude of highly complex administrative tasks, which includes maintaining the Vice President’s schedule of activities, organizing staff meetings, scheduling requested meetings, coordinating calendars with peer groups, determining priorities when conflicts arise, making traveling arrangements (booking flights, transportation, hotels), and managing expense books. This role also will provide administrative support to other members of the ILS leadership team.

In addition to the above duties, the Administrative Assistant must maintain high confidentiality and professionalism and spend a significant amount of time organizing and expediting workflow through the Vice President’s office. The Administrative Assistant must utilize discretion, judgment and initiative to continue the work responsibilities of the office when the executive is unavailable in an efficient manner. This individual will work with highly sensitive and confidential information.

• Location:
  
  Morton, IL (United States)
• Required Travel:
  Up to 5% (Domestic)
• US Work Authorization Sponsorship Offered:
  None
• Relocation Assistance Offered:
  None
• Work Location:
  
  Must work onsite five days a week

• Previous administrative experience supporting senior leadership (ex. Directors, Vice Presidents, etc.)
• Previous experience handling/managing confidential company information
• Accuracy and Attention to Detail:
  Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating:
  Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications:
  Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability:
  Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities:
  Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving:
  Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
• Office Administration:
  Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Microsoft Office:
  Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

$28.15 - $42.25

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market…