Administrative Specialist
Listed on 2026-10-11
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Posting Number: SP005472P
Division/College: Vice Provost for Digital Learning
Department: Vice Provost for Digital Learning
Location: Moscow
Posting Context Statement: The Administrative Specialist position provides a wide range of operational support to the Digital Learning Initiatives program,its students, and campus partners, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility of the Administrative Specialist is to serve as an administrative process expert and coordinator.
Position Overview: Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars,monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be thefirst point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include- Manage records and documents
- Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
- Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
- Other duties as assigned
- Organizing tasks to meet deadlines
- Participating in teams to accomplish shared goals
- Using computer software and applications for word processing,email, and internet searches
- High School Diploma or equivalent
- None
- Bachelor's degree in related field OR combination of related education and full-time, working experience to total two years
- Attention to detail, writing, editing, and communication skillsas shown in application materials
- Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
- Managing projects independently, learning new skills, quickly,and showing initiative without needing close supervision
- Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
- Proficient in Microsoft Office, Adobe Acrobat, and photoediting tools like Photoshop
- Ability to organize and prioritize a variety of projects andtasks in an effective and timely manner
- Experience working with faculty, staff, and students in auniversity office setting
- Ability to sit/stand at a desk for extended periods
Degree Requirement: N/A:
No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.50 or higher depending on education and experience
Type of Appointment: Fiscal Year
FTE: 1.0
Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 10/05/2026
Closing Date:
Open Until Filled: Yes
Background Check Statement: Applicants who are selected asfinal possible candidates must be able to pass a criminal background check.
Applicant Resources: https://(Use the "Apply for this Job" box below).-resources
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
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