Administrative Specialist Job Moscow area,Idaho USA,Administrative/Clerical

Appointment Information

Working Title:Administrative Specialist I

Division/College:3977-VPDL Vice Provost for Digital Learn

Department:901-VPDL Vice Provost for Digital Learn

Location:Moscow

FTE:1

Advertising Pay Range:$19.50 or higher depending on education and experience

Is this position contingent on work and/or funding:True

FLSA Status:Classified

Type of Appointment: Full Fiscal Year

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
Other duties as assigned

Required Experience:

Organizing tasks to meet deadlines
Participating in teams to accomplish shared goals
Using computer software and applications for word processing, email, and internet searches

Required

Education:

High School Diploma or equivalent

Required Other:

none

Additional Preferred:

Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years
Attention to detail, writing, editing, and communication skills as shown in application materials
Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
Experience working with faculty, staff, and students in a university office setting

Physical Requirements and

Working Conditions:

Ability to sit/stand at a desk for extended periods

Posting Information

Open Until Filled:True

Visa Sponsorship:No

Degree Requirement Timeline:N/A - no degree required