Office Coordinator

Office Coordinator role at Moses Lake Industries.

Shift/Hours/

Location:

Monday-Friday, 8am-5pm, onsite Moses Lake, WA.
Position Type:
Temporary (6-Month Assignment). This is a temporary role with a defined 6-month term. At the end of the assignment, the position will be reviewed for potential extension or transition to a regular role, based on business needs.

• Overall front office management and coordination of effective front desk/visitor functions.
• Provide high level of professionalism and customer service as the first point of contact for employees, visitors, and vendors.
• Maintain MLI phone system and MLI phone lists in coordination with IT and ensure effective communication to staff.
• Answer incoming calls in a timely and professional manner and coordinate effective backup coverage plans.
• Maintain efficient/organized supplies for front office areas including conference rooms, lunchrooms, beverage and water stations.
• Support scheduling and logistics for conference room meetings, trainings, and company-wide events.
• Coordinate with facilities and maintenance teams to address office, lunchroom and conference room needs.
• Maintain organization and safety of front office supply room.
• Overall management of front office supplies and special-order requests from area managers.
• Manage effective operations of company Micro Markets.
• Support employee onboarding program and management of employee photos and  supplies.
• Distribution/mailing of company correspondence in and out of the facility.
• Maintain front office equipment (i.e. copiers, fax, meter) in good working order. Schedule repairs as needed with approval.
• Regularly review and maintain the Front Desk operations manual.
• Coordinate onsite food catering and deliveries as approved by area managers.
• Assist with transportation of supplies or equipment for special initiatives, events, or urgent requests. This may include driving to local vendors, offices, etc.
• Provide administrative support to executive team as needed.
• Planning and coordination of corporate events and employee celebrations for WA and OR facilities.
• Maintain corporate events calendar.
• Collaborate with other Admin Support staff at other facilities to ensure a high level of employee satisfaction with company events, celebrations and department programs.
• Coordinate and communicate monthly employee birthday and anniversary celebrations.
• Coordinate MLI Fitness Program and Years of Service Awards.
• Manage employee clothing and company SWAG programs.
• Assist employees with business travel programs and arrangements including scheduling of MLI autos and obtaining/maintaining Motor Vehicle Disclosure Authorization form.
• Prepare and process employee travel documents including passports and visas.
• Manage list of contracted hotel rates/discount codes for employee use.
• Collaborate with HR and other teams to support effective employee electronic communications and bulletin boards.
• Provide administrative support (including employee communications) as needed to accomplish the goals and objectives of the HR team.
• Uphold all MLI policies and “MLI Code of Conduct.”
• Strict compliance with Environmental and Safety regulations.
• Compliance and individual accountability with the MLI Quality System and ISO Registration is required. It is the employee’s commitment to ensure that the Company’s actual practices and procedures are exercised as directed.
• Perform other duties as assigned to support and sustain a high performing team.

• High School diploma or equivalent required.
• Minimum of one (1) year of office administration experience required.
• Must possess valid driver’s license.
• Proficient administrative clerical procedures and systems such as answering phones, customer service, recordkeeping and filing, administrative writing, reporting and scheduling and task management.
• Experience with event planning and corporate events and or ability to learn.
• Customer Service:
  Friendly and helpful demeanor with a focus on employee and visitor experience.
• Adaptability and Resilience:
  Ability to adapt to changing priorities and customer needs in a fast-paced work environment while remaining a professional and positive experience…