Secretary III - Safety and Well Learning Services Center

Secretary III - Safety and Well-Being @ Learning Services Center

TERMS OF EMPLOYMENT
Classified Salary Range
Benefits Available
Secretary III - Safety & Wellbeing Secretary
8 hours per day / 260 work days per year
Shift Time:
Monday - Friday;
Approximately 7:30-4:30 pm
Salary Range:
Per P.S.E. Contract
Shift time is subject to building needs.

REPORTS TO:

Executive Director of Safety and Well-Being

The Safety and Well-Being Secretary plays a pivotal role in ensuring the smooth and efficient operation of administrative tasks within the department. Exceptional organizational skills, attention to detail, and the ability to communicate effectively will contribute to maintaining a positive and productive workflow. This position performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures.

This secretary serves as a central administrative support professional within the school district, contributing to the effective coordination and operation of district-level services. This role functions as a hub of communication and organization, supporting cross-departmental needs with a focus on accuracy, discretion, and responsiveness.
As a key point of contact for staff, community members, and outside organizations, this secretary helps ensure smooth internal workflows and positive public interactions. The position requires strong interpersonal skills, exceptional attention to detail, and the ability to manage competing priorities in a dynamic environment. With a broad understanding of district operations, this secretary plays a vital role in promoting efficiency, professionalism, and continuity across administrative functions.

• High school diploma or equivalent; additional relevant education preferred.
• Successful experience with positive office communication required.
• Demonstrated knowledge and skills of office practices, procedures and equipment.
• Demonstrated knowledge and skills of general bookkeeping practices and procedures.
• Proficiency in Google Suite, Word, Excel, Skyward, Citrix and other specified applications.
• Ability to independently plan, organize and coordinate office activities, often in supervisor's absence.
• Typing or data entry accuracy and speed.
• Knowledge of financial data calculation, recording and balancing.
• Work independently with a high degree of accuracy and attention to detail.
• Understand and execute verbal and written instructions, policies and procedures.
• Maintain confidentiality of sensitive information.
• Good attendance and punctuality required.
• School secretarial experience preferred.
• Bilingual preferred.

• Organize and coordinate office operations; perform tasks involving personnel, budgeting, and facilities.
• Assist in developing office procedures and policies; establish and maintain recordkeeping systems.
• Coordinate documentation of safety drills and ensure accurate reporting of drill compliance.
• Maintain records related to staff safety training, certifications and annual safety requirements.
• Support coordination and communication of emergency preparedness plans across school sites and departments.
• Track incident reports and maintain confidential documentation related to accidents, injuries, behavior incidents and threat assessments.
• Assist in scheduling and documenting Safety & Wellbeing committee meetings.
• Support mental health and wellness programs by coordinating events, maintaining resource inventories and communicating with partners.
• Assist with tracking and reporting of safety-related grant requirements and ensure timely submissions.
• Coordinate distribution and documentation of annual safety plans, risk management protocols and wellbeing communications to schools and staff.
• Serve as a liaison to school sites for submitting and following up on facility or safety-related concerns.
• Maintain updated contact lists and communication protocols for crisis response teams and outside emergency services.
• Format, type, edit and proofread correspondence, memos, forms, reports and meeting minutes.
• Maintain and update computer databases and spreadsheets by verifying and…