Secretary III - Safety and Well Learning Services Center
Job in
Moses Lake, Grant County, Washington, 98837, USA
Listing for:
Moses Lake Schools
Full Time
position
Listed on 2026-01-12
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Position: Secretary III - Safety and Well-Being @ Learning Services Center
TERMS OF EMPLOYMENT
Classified Salary Range
Benefits Available
Secretary III
-Safety & Wellbeing Secretary
8 hours per day/ 260 work days per year
Shift Time:
Monday - Friday;
Approximately 7:30-4:30 pm
Salary Range:
Per P.S.E. Contract
Shift time is subject to building needs.
REPORTS TO:Executive Director of Safety and Well-Being
POSITION OVERVIEW
The Safety and Well-Being secretary plays a pivotal role in ensuring the smooth and efficient operation of administrative tasks within the department. Exceptional organizational skills, attention to detail, and the ability to communicate effectively will contribute to maintaining a positive and productive workflow. This position performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures.
This secretary serves as a central administrative support professional within the school district, contributing to the effective coordination and operation of district-level services. This role functions as a hub of communication and organization, supporting cross-departmental needs with a focus on accuracy, discretion, and responsiveness.
As a key point of contact for staff, community members, and outside organizations, this secretary helps ensure smooth internal workflows and positive public interactions. The position requires strong interpersonal skills, exceptional attention to detail, and the ability to manage competing priorities in a dynamic environment. With a broad understanding of district operations, this secretary plays a vital role in promoting efficiency, professionalism, and continuity across administrative functions.
QUALIFICATIONS:
High school diploma or equivalent; additional relevant education preferred.Successful experience with positive office communication required (A history of clear communication with district staff, students, parents and the general public using tact, courtesy and good judgment).Documented history of working with all staff members in a positive, cooperative and professional manner.Demonstrated knowledge and skills of office practices, procedures and equipment.Demonstrated knowledge and skills of general bookkeeping practices and procedures.Demonstrated knowledge, skills and abilities to effectively use a variety of computer applications such as Google Suite, Word, Excel, Skyward, Citrix and others as specified.Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems.Demonstrated knowledge and skills to independently plan, organize and coordinate office activities, often in supervisor’s absence.Demonstrated abilities to type or enter data quickly and accurately.Demonstrated knowledge and ability to perform calculations quickly and accurately and record and balance financial data.Ability to work independently with a high degree of accuracy and attention to detail in all areas.Demonstrated ability to understand and execute verbal and written instructions, policies and procedures.Ability to maintain the confidentiality of sensitive information.Documented history of good attendance. Good attendance and punctuality required.School secretarial experience preferred.Bilingual preferred.ESSENTIAL JOB FUNCTIONS:
Duties may include, but are not limited to the following:
Organize and coordinate office operations. Independently performs tasks involving personnel, budgeting, and facilities, and makes related decisions within the scope of authority, often in the supervisor’s absence.Assist in developing office procedures and policies; establishes and maintains recordkeeping systems.Assist with the coordination and documentation of safety drills (e.g., fire, lockdown, earthquake) and ensure accurate reporting of drill compliance.Maintain records related to staff safety training, certifications (e.g., CPR, First Aid, AED), and annual safety requirements.Support the coordination and communication of emergency preparedness plans and materials across school sites and departments.Track incident reports and maintain confidential documentation related to accidents, injuries, behavior incidents, and threat assessments.A…
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