Secretary IV @ Columbia Basin Technical Skill Center

Moses Lake School District 161 Columbia Basin Technical Skills Center - Moses Lake, Washington Open in Google Maps

Job

Final date to receive applications:
Posted until filled

Posted:
Oct 27, 2026 7:00 AM (UTC)

Starting Date:
Immediately

TERMS OF EMPLOYMENT

Classified Salary Range

Benefits Available

Secretary IV

CB Tech

8.0 hrs per day/212 workdays

M-F 7:30AM - 4:30PM

Shift time is subject to building needs.

POSITION OVERVIEW

This position provides advanced administrative and program support for Columbia Basin Technical Skills Center (CBTECH), coordinating student enrollment and academic records, career and technical education (CTE) program documentation, state reporting, financial processes, and communication among participating school districts and educational partners. The position requires specialized knowledge of student information systems, CTE program requirements, state approval processes, grant compliance, and interdistrict agreements.

The employee independently coordinates complex administrative functions, maintains accurate records to support program operations and regulatory compliance, and serves as a key point of contact for district personnel, counselors, administrators, state agencies, and community college partners.

• High school diploma or GED required; additional postsecondary education or training in business administration, office management, accounting, or a related field preferred.
• Minimum of five years of progressively responsible administrative or clerical experience, preferably in an educational setting.
• Demonstrated experience managing complex student records, program documentation, financial records, and compliance-related processes.
• Proficiency with Google Workspace, Microsoft Office, spreadsheets, databases, and student information systems.
• Strong written and verbal communication, organizational, analytical, and problem-solving skills.
• Ability to communicate effectively with administrators, educators, students, families, district personnel, state agencies, and external partners.
• Demonstrated ability to work collaboratively, maintain confidentiality, and multitask efficiently.
• Working knowledge of district systems, including Skyward, InTouch, Red Rover, and applicable state reporting and program approval platforms, or the ability to acquire and apply specialized system knowledge.
• Demonstrated ability to manage competing priorities, exercise sound judgment, maintain confidentiality, and work collaboratively across departments and organizations.
• Understanding of P223 Count duties, including data entry, verification, reconciliation, and preparation of information for monthly state enrollment reporting.
• Knowledge of current and future master scheduling.
• First Aid certification may be required.
• Bilingual preferred.

• Student Enrollment, Registration, and Academic Records

  Manage enrollment, registration, and withdrawal processes for new, returning, midyear, and summer school students participating in CBTECH programs. Maintain accurate and current student records in Skyward and other applicable district systems, including schedules, attendance, grades, credits, course equivalencies, and program assignments. Coordinate regularly with sending district counselors and appropriate personnel to verify records, resolve discrepancies, and facilitate the timely exchange of student information.
  
  Prepare and distribute academic histories, grade reports, attendance information, and other required records at the conclusion of each term, ensuring summer school grade reports are provided to sending districts before the last contracted day of the school year.

• CTE Program Administration, Course Scheduling, and State Compliance

  Develop and maintain the course master schedule, class assignments, course codes, credit assignments, and program information for all instructional programs. Coordinate annually with instructors, administrators, sending districts, and educational partners to update course requirements, certifications, frameworks, and credit equivalencies. Prepare, submit, maintain, and renew CTE program frameworks and supporting documentation in accordance with applicable state requirements. Maintain working knowledge of program approval processes, coding systems, reporting procedures, submission requirements, and deadlines.
  
  Communicate with the Office of Superintendent of Public Instruction (OSPI), program directors, and other appropriate…