Secretary & Human Resources Assistant

Overview

ALM-Divisional HQ - Jackson, MS 39202 End Date 01/20/2026

Position Type:
Full Time Regular Category:
Human Resources

Schedule / hours:
Monday – Thursday 8:30 am – 4:30 pm ( 60 biweekly hours).

This position is responsible for:

• Performs a variety of clerical and secretarial work necessary for the smooth operation of the office for two departments at Divisional Headquarters.

• Processes a variety of routine paperwork necessary for office operations.
• Performs typing and filing as a majority of the responsibilities.
• Files and records information; answers the telephone and provides general information regarding the office operations.
• Performs routine data entry and keypunching of information into a computer; proofs reports for accuracy and completeness; updates and maintains various logs, lists, reports, and records.
• Assists the Divisional Service Extension Director with social services work in the absence of location managers; assists with Christmas efforts.
• Assists the Human Resources department by maintaining the filing system of human resources paper and electronic documents; processes electronic and manual new hire/termination requests, background check submission requests and E-Verify entries; monitors attendance balances and leave requests; audits and performs data entry and edits in the time keeping system.

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to sort and file documents alphabetically and numerically.
• Ability to type and keypunch data into a computer with a high rate of accuracy in a timely manner.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

• Health Insurance
• Aflac policies
• PTO
• Voluntary Life Insurance
• Retirement
• Holiday Pay

• High school diploma or G.E.D. required,
• and
• two years of experience performing human resources support work in an office environment with at least six months working with confidential personnel information,
• or
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Valid state driver’s license

Equal Opportunity

Employer:

Veterans | Disabled